September's Executive Board Meeting Minutes
MURRAY WOMAN’S CLUB Executive Board Meeting August 31, 2009
The Murray Woman’s Club met at the Club House on August 31, 2009. The meeting date was changed because of the scheduled Labor Day Holiday. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary for a roll call. Nineteen board members were present with all departments represented.
The minutes of the August 3, 2009, meeting were approved without addition or correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes,president, discussed the following issues:
1. New Roof and Expenses. The president stated that the Club had taken out a $_____ line of credit to complete payment for the roof. Expenses have almost depleted the club treasury. Therefore, it is urgent that membership dues be paid as soon as possible.
2. KFWC Dues Deadline. The deadline for forwarding membership dues to KFWC has been changed to an earlier date. Cathy Pigg needs to have an accurate count of members from each department by October 1. The chairwoman of each department needs to ensure that her members are notified of this change before their September meeting so that dues can be collected at that meeting.
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3. Shop & Share for Domestic Violence. The date for this event will be October 24; the location is the Kroger store. Two volunteers per hour will be needed. Get your volunteers at the September departmental meetings. Sign-up sheets will be available at October Board meeting.This event benefits Merryman House.
4. Google Calendar. The president has sent out invitations to Board members which will allow them to sign up for the Calendar. Direct any questions to Cynthia.
5. New E-Mail Address. murraywomansclub@gmail.com can now be used in advertising and other communications.
6. District Fall Conference. The president appointed a committee to plan for the meal and the decorations for the First District Fall Conference which will be held on October 21 at the Club House. The Committee will be Martha Crafton, Pat Harrington, Virginia Randolph, Martha Joiner, Gale Vinson, and Pat Conner.
Bobbie Weatherly, first vice-president, announced the first general meeting of the year will be held on September 24 at 6:00 p.m. at the Club House. The speaker will be Vonnie Hays Adams. Hostesses for the Salad Supper will be the Garden Department and the Zeta Department.
Kathy Jo Stubblefied, second vice-president, distributed the information packets for the First District Arts & Crafts contests. She said that the dead-line for preregistration for entries is Monday, September 28. Get those entry forms to her. The contest items must be brought to the MWC Club House between 4:00 p.m. and 6:00 p.m. on October 19. The entries will be judged on October 20.
Cathy Pigg, treasurer,reported that $____ had been borrowed and that the bill for the roof had been paid. The Beginning Cash Balance for August 2009 was $_____. Receipts for August 2009 were $____ and Disbursements were $_____for an Ending Cash Balance on August 31, 2009, of $_____. She emphasized the need for additional revenue.
The president announced that the Finance Chairman for MWC has resigned from the Club. She suggested that appointing co-chairwomen for this position might be advantageous.
Martha Crafton stated that she has only 15 MWC cookbooks left to sell and raised the question of ordering additional ones.
MOTION: Martha Joiner moved that MWC have a yard sale at the Club House on Saturday, September 19.
The motion was seconded and passed.
The Board set the following requirements for the sale: Items must be priced to sell before bringing them to Club House Items should be brought to Club House between Noon and 6:00 p.m. on Friday, September 18. No Adult clothes. Babies’ and children’s clothes accepted. Bring grocery bags for bagging sales items
Sandra Whittenberg and Kim Grasty volunteered to be co-chairs for the sale.They will coordinate the volunteers needed for each day and time slot.
Noting that the bill for printing the Yearbooks exceeded $___, the Board decided to charge $____ for each additional Yearbook requested by a member.
MOTION: Martha Joiner moved that MWC order 300 additional cookbooks which will be sold at $___ each.The motion was seconded and passed.
Department members will be notified when the cookbooks arrive and are available.
The president said that chairwomen should make a note on the back of their meeting report sheet to report “fun activities” for that meeting and should also state the activity.
The question of honoring the Lady Racers’ Golf Team was brought up.
MOTION: Martha Joiner moved that the Board defer the discussion of which MSU teams to honor until the October Board meeting.
The motion was seconded and passed.
The president reminded the Board of the Club’s Veterans’ Project. Members should bring items to the next three departmental meetings. Those items are tube socks, books, puzzles, crossword puzzles, pencils, and cards.
DEPARTMENTAL REPORTS:
Creative Arts: The department will sell pecans on September 10.
Deltas: The department will sell personalized pans and other cooking items as a fundraiser.
The president urged board members to help her recruit finance co-chairwomen.
The meeting was adjourned at 7:50 p.m.
August's Executive Board Minutes
MURRAY WOMAN’S CLUB Executive Board Meeting Minutes
August 3, 2009
The Executive Board of the Murray Woman’s Club met on August 3, 2009 at the Club House. Before the business meeting began, the president introduced Carrie Groves, Director of Main Street Youth Center, who spoke to the Board about the programs which the Center provides for the youth in this area. She also acknowledged the cut back in appropriations from United Way and the fact that this financial loss has been absorbed by the staff in order to keep the programs going.
At 6:30 p.m. Cynthia Barnes, president, called the Board meeting to order and requested a call of the roll. Eighteen Board members were present with all department chairwomen except Home and Music in attendance.
The minutes of the July 2009 meeting were approved by the committee without addition or correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president, congratulated Martha Crafton and Tracey Wortham for their reports of the past year’s activities which had won both KFWC and GFWC recognition. She also expressed appreciation for the work of the Board in helping with the recent First District Summer Workshop and gave a brief report on the trip to the KFWC Summer Workshop.
The president also dealt with the following items of business:
1. Roof Repairs. The new roof on the Club House has been completed.
2. Dues Needed Earlier. KFWC has changed the deadline for member dues. This means that MWC will need to have its dues in as quickly as possible after departments begin meeting. She asked department chairs to contact their members (e-mail, phone, etc.) so they will know to bring their dues.
3. Tours of Old Governor’s. She announced that remodeling of the Old Governor’s mansion in Frankfort has been completed and will be open for tours September 9 through October 3, 2009. Hostesses are needed.Contact Pat Geveden if you can help. The charge for the tour is $10 per person.
4. Shop & Share Domestic Violence Shelters. The event will be held at the Kroger store on October 24 from 9 a.m. to 1 p.m. Two MWC volunteers per hour are needed. The schedule will be discussed at the August 31 meeting.
5. Community Improvement Project. The club needs to identify a community project which will meet KFWC requirements. The project can extend over a two-year period. No decisions were made but several suggestions were made: identifying STOP sign areas which are visual hazards, identifying where children and/or elderly sleep in homes to aid in case of fire, park improvement project.
6. Importance of communication within departments and within the Club. Ideas from other Clubs were discussed, but no decisions were made.
7. Publicity Book. The project was discussed. It was noted that the project has been discussed several years ago. No action was taken.
Bobbie Weatherly, first vice-president, reported briefly on both the KFWC and First District Summer Workshops, stating that they were well-planned and helpful.
Kathy Jo Stubblefield, second vice-president, announced that she will have the information about the First District Arts & Crafts contests available for distribution at the August 31 meeting.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for July 1,2009, was $_____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance on July 31, 2009, of $______. Cathy noted that the Club is not receiving very much income at present. She said that the loan has been set up to pay for the roof repairs. That project will be paid for as soon as she receives the bill.
The treasurer appealed to department chairwomen to urge their department members to pay dues as early as possible and to make sure that the departmental treasurers forward that money to her. She asked that the
departments not wait for the complete membership to pay. GET ALL DUES TO HER BY OCTOBER 1.
The Board discussed the importance of continuing to purchase and use Kroger cards because this is a source of income for MWC.
DEPARTMENTAL REPORTS:
- ALPHA
The department is planning a Summer Luncheon to which they will bring prospective members.
- CA
The date for their Bazaar will be October 24. The department has scheduled a workshop for the Bazaar on August 24.
- DELTA
The department will meet on August 12 with a guest speaker.
- SIGMA
The department will meet in September. They have two new members.
Bobbie Weatherly, first vice-president, proposed setting a growth goal to add younger women to the Club. Additional comments were made by members of the Board regarding Junior and Juniorette affiliated Clubs. No action was taken. The topic was tabled.
COMMITTEE REPORTS:
Tracey Wortham announced completion of the following projects:
1. roof finished
2. floor cleaned
3. steps carpeted
4. a storm window replaced.
She asked the Board for clarification about unscheduled departmental meetings outside the regular meeting times--especially near a weekend when the Club House has been rented. The question involved responsibility for Club House cleanup. The matter was resolved by referring to the By-Laws.
Gay Evans proposed that the Club buy tickets for “Julie & Julia,”as a fundraiser. No action was taken because there was not enough time to advertise, even to MWC members.
- Cookbook
Martha Crafton stated that there are only 15 MWC cookbooks left.
- Women’s & Children’s Health
Sally DuFord-Foley announced that Dairy Queen and the Car Wash next to Hungry Bear restaurant will have a fundraiser for Hospice on Saturday, August 8. Between noon and 5 p.m., all proceeds will be donated to Hospice. Also, she said that Hospice will have special dinner fundraiser on August 22 at the Club House. Tickets are $__ per person. Food will be donated.
Governor Pat Harrington presented a check for $____ to Cathy Pigg, treasurer, stating that 51 woman attended the First District Workshop. She thanked all the women who helped with the event.
No further business. PLEASE NOTE DATE OF NEXT MEETING WILL BE AUGUST 31.
Adjourned at 8:25 p.m.
REMEMBER THESE DATES:
Executive Board Meeting (Sept.) Monday, August 31 6:30 p.m.
General Club Meeting Thursday,September 24,6:00 p.m.
First District Fall Conference Wednesday, October 21
Shop & Share Saturday, October 24
February's Executive Board Minutes
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
February 2009
Due to bad weather conditions, the February meeting was canceled.
January's Executive Board Minutes
MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
January 5, 2009
The Executive Board of the Murray Woman’s Club met on Monday, January 5, 2009.
President Cynthia Barnes called the meeting to order at 6:31 p.m. In the absence of the Recording Secretary, Martha Joiner called the roll. The departments not represented were Delta, Home, and Theta.
The Board then approved the minutes from the December 1, 2008, meeting without correction. Those minutes were filed for record.
The Corresponding Secretary read a thank-you note from the Veterans’ Hospital in Nashville. She also stated that a thank-you note had been sent to Jackie and Sue Vaughn from Murray Woman’s Club, thanking them for the $100 which they had donated to the Club from the jewelry sale.
OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items of business:
1. Kroger Cards. New cards are now available.
2. Veterans’ Hospital Project. The president thanked Martha Crafton and Joanne Cavitt for taking the items to Veterans Hospital, as well as for sending article about the project to the local newspaper.
3. Sale of Cookbooks at Kroger. Apparently, there was no member was at Kroger to sell the books.
4. Lion’s Club Sound System Request. The request for secure storage for the system has been referred to the Advisory Council. No report from the Council regarding the issue has been made.
5. Honoring 50-Year Members. The president needs to receive names of the 50-year members from their department chairwomen immediately. Only one name has been turned in so far: that of Marjory Shown.
6. Special Collection for Merryman House. The MWC project for January and February will be collecting personal/toiletry items for Merryman House. These items can be collected at departmental meetings and then brought to the March Board meeting. Another option if for department chairwomen to deliver the items to the Domestic Violence Center.
7. Go Red for Women. February is Heart Month. Remind members to wear red on February 6. Announce it your January departmental meetings.
8. Club Historian. Lois Pharris has agreed to serve as Club Historian, a position requested by the state.
9. Fun Activities Chair. KFWC has requested that this position be added to each club. The president needs a volunteer. Please announce this at your January departmental meeting.
Bobbie Weatherly, first vice-president,thanked everyone for helping with the Christmas Open House,either by providing cookies, hosting, or decorating. She reported that several people had told her this Open House was the best one ever. She also stated that Lillian Robertson has asked club members to clean out their closets for clothes for the New Opportunity School. These items should be brought to the clubhouse as soon as possible, but no later than the end of February. The clothes can be for any season.
Judy Kelso, second vice-president, asked that department chairwomen remind their members to enter the poetry and short story contests. She would like entries from members. She has received all school entries. They will be sent to the Alpha Department for judging on January 17.
Cathy Pigg, treasurer, stated that she had received a check for $2091.83 from Regions Bank which replaces 7 previously not cashed dividend checks. A claim form will be filed for another dividend of $291.39 which had been escheated to the state. The treasurer also reported that she had received $1600 from the sale of cookbooks. Financial reports were distributed.
MOTION: Barbara Brandon moved that MWC give $1600 from the sale of the cookbooks to pay down the HVAC debt.
The motion was seconded and carried.
DEPARTMENTAL REPORTS:
There were no departmental reports because the departments have not yet met.
Please Note: The president needs to have all outstanding monthly reports from the departments as soon as possible.
COMMITTEE REPORTS:
Advisory Tracey Wortham reminded the departments who decorated the Clubhouse to take down the decorations as soon as possible.
Civic/Recycling Lois Pharris presented the Recycling Report for 2008.
NEW BUSINESS:
The Board decided that MWC Executive Board meetings will automatically be canceled whenever the city schools are out because of bad weather.
There being no further business, the meeting was adjourned at 7:10 p.m.
December's Executive Board Minutes
MURRAY WOMAN’S CLUB
Executive Board Meeting
December 1, 2008
The Executive Board of the Murray Woman’s Club met on December 1, 2008, at an earlier time because of a planned Christmas Party. Seventeen Board members were present, and all departments were represented.
Cynthia Barnes, president, called the meeting to order at 5:20 p.m. and announced that the meeting would be suspended when the guests arrived and would be continued after the party was over.
The minutes of the November Board meeting were approved without correction by the committee and were filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president,reported on the following events and issues:
1. Jewelry Sale. The Club’s percentage from sales was $___; $___ was donated by the sellers. The check to MWC totaled $___.
2. Dinner for MSU Women’s Soccer Team. The president stated that the dinner was successful and that the team was very appreciative.
3. Cookbook Sale. The president proposed reducing the price of the KFWC cookbook to $__ and also combining the MWC and KFWC cookbooks for $__. Bobbie Weatherly said that she has contacted both Kroger and Wal-Mart to set up tables for the sale of the books.
MOTION: Barbara Brandon moved that the Club have a Christmas promotion for KFWC and MWC cookbooks. If sold separately, the price of the KFWC cookbook would be $__. A combined package of MWC and KFWC cookbooks would be sold for $__.
The motion was seconded and passed.
4. Press Book Chair. Cynthia announced that Renee Brittain will continue as Press Book Chair.
5. Kroger Cards. Contact Cynthia if you wish to purchase one.
6. Request from Creative Arts. The Department has asked to use the downstairs of the Clubhouse to display art on the same evening as the General Meeting in March which will be awards night for club and district contests.
MOTION: Sandra Whittenberg moved that Creative Arts be permitted to set up their display downstairs on the same night as the General Meeting, March 23.
The motion was seconded and passed.
At this point in the evening, the business meeting was stopped so that the Christmas Party for the Murray-Mayfield Girls Home guests could begin. Refreshments were served and gifts were distributed.
The business meeting resumed at 7:05 p.m. with the president calling for the departments’ nominees for New Member of the Year and Volunteer of the Year. Nominations were stated. The elections were held. The Board elected Dianne Taylor, Creative Arts, as New Member of the Year. Bobbie Weatherly was elected as Volunteer of the Year.
For Club Woman of the Year, the Zeta Department nominated Cynthia Barnes.
MOTION: Jackie Helm moved that the Board elect Cynthia Barnes Club Woman of
the Year by acclamation.
Seconded and recorded.
7. Request from Lions Club. The president said that the Lions Club would like to have secure storage space in the downstairs closet for their new speaker system. The matter was referred to the Advisory Council for action. Also, the Lions Club would like to add an additional meeting time: noon on the same Tuesdays the Club now meets.
MOTION: Martha Crafton moved that the Lions Club be allowed to add an additional meeting time at noon on the same Tuesdays which the Club now meets.
The motion was seconded and passed.
There was some discussion about a rent increase for this additional meeting, but the issue was resolved after referring to the Handbook.
8. Request from CASA for donation. The president read the correspondence from CASA. Since the Kappas “Evening of Chocolate” is already an annual fundraiser for CASA, the Board decided to have the request announced at department meetings for individual member participation.
Bobbie Weatherly, first vice-president,asked for volunteers to sell cookbooks at Kroger on December 17. Several members volunteered. The general consensus was to omit sales outside on the sidewalk at Wal-Mart on December 13 because of the cold weather.
Bobbie reminded the Board of the Christmas Open House on Sunday, December 7, at 2:00 p.m.
Cathy Pigg, treasurer,reported that the Beginning Cash Balance on November 1,2008, was $___. Receipts for November were $___, and Disbursements were $___ for an Ending Cash Balance on November 30 of $___. Outstanding Expenses were $___ to McBee Heating & Air. Then Cathy said she had received a $___ check from Creative Arts to be applied to the bill for the new heating/air conditioning for the Clubhouse. Pat Conners announced that the Music Department would also be donating $___ for the Clubhouse.
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STANDING AND APPOINTED COMMITTEE REPORTS: No reports. - -
- - - - -
DEPARTMENTAL REPORTS:
- ALPHA
Reported on their trip to Paducah to the architect’s house and their Christmas Party.
- CA Announced the $1000 donation for the Clubhouse.
- HOME
Stated that their Auction had made $300 and that they had added a new member.
- KAPPA
Reminded the Board, including department heads, of their annual fundraiser “Tour of Homes.”
- MUSIC Announced a donation of $___ to be made to the Clubhouse funds.
- SIGMA
Requested Board’s help in publicity for “Breakfast with Santa” on December 13, from 9:30 -11:30 a.m., especially since they have competition on the same day, with the same format.
- ZETA Reported a donation of $___ to the Backpack Program. Also, the members will be arranging for 10 or 11 children from Big Brothers/Big Sisters to go the “Breakfast with Santa.”
OTHER BUSINESS:
MOTION: Sandra Whittenberg moved that the regular $__ Christmas Bonus be paid to Dimple Pratt.
The motion was seconded and passed.
The meeting was adjourned at 8:07 p.m.
November's Executive Board Minutes
MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008
The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.
The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.
OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.
The president dealt with the following items of business:
1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.
2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.
3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.
4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.
5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.
6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.
7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.
8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.
9. “Shop With a Cop.” No action taken.
10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.
11. December Board Meeting.
MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.
NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.
TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.
12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.
13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.
b. Murray Middle School. Print framing at $__ each. No action taken.
Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.
Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.
Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.
At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.
DEPARTMENT NEWS IN BRIEF:
- Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.
- Creative Arts:
Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.
- Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.
- Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.
- Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.
- Music:
Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.
- Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.
- Theta:
Plans are underway for a Tea Party and Membership Drive.
- Zeta:
Had representative from Murray Art Guild for program last month.
Two members recovering from serious illness: Mildred Newton and Susan Vied. Sina Richardson’s husband, Bethel, died.
COMMITTEES: APPOINTED AND SPECIAL
- Legislative:
Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.
MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.
Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.
- Advisory:
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.
FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.
NEW BUSINESS:
Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.
MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.
Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.
Meeting adjourned at 8:12 p.m.
October's Executive Board Minutes
MURRAY WOMAN’S CLUB
Executive Board Minutes
October 6, 2008
The Executive Board of the Murray Woman’s Club met on Monday, October 6, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and requested that the secretary call the roll. Seventeen Board members were in attendance, with all departments except Home and Theta represented.
The minutes of the September 2008 meeting were approved without correction and filed for record. No correspondence was reported. Virginia Randolph was asked to send a card of sympathy to Martha Joiner.
OFFICERS’ REPORTS:
Cynthia Barnes, president, dealt with the following items of business:
1. SER reservations. She still has room for others who wish to attend. The group will leave Murray October 30.
2. Departments approved paying $_ each month to have the club-house cleaned by David. The board decided that the October cleaning should be done before the Fall Conference.
3. Fundraiser Meal. Martha Crafton is purchasing supplies for the chili supper. Departments have donated $__ to defray expenses and agreed to furnish two sheet cakes each.
4. Domestic Violence Shelter. Volunteers should check the schedule to make sure of their time to be at Kroger on October 11.
5. Fall Conference. The president reminded the Board that the checks for $__ were due by October 15. Checks should be made out to Pat Harrington. Jo Crass volunteered to work at a table to sell MWC cookbooks. NOTE: All purchase cards from the Beehive should be given to Cynthia Barnes. No committee was appointed to plan the meal.
6. Martha Crafton was selected to be the LEADS candidate for the Murray Woman’s Club.
7. First District Nominating Committee. This committee will be elected at the Fall Conference. Lois Pharris was selected to be MWC’s representative on that committee. Members from
MWC who are eligible to vote are Barbara Brandon, Sally DuFord, Gay Evans Judy Kelso, Jeannie May, and Virginia Randolph.
8. Payment Due for Air Conditioning/Heating Equipment. This payment of $_____ is due by the end of October.
9. Kroger Cards. Only a few are left. Please contact the president to report the actual number needed.
Bobbie Weatherly, first vice-president, asked the Board to encourage members to attend the General Meetings. She expressed concern that such a small number attended the September meeting. Bobbie announced that the next General Meeting will be the December Open House and asked for input on adding additional choral groups.
Judy Kelso, second vice-president, distributed rules for the Short Story/Poetry writing contests. The deadline for submission is January 5, 2009.
Cathy Pigg, treasurer, distributed the financial report. The beginning Cash Balance for September 1, 2008 was $_____. Receipts for September were $____, and Disbursements were $____. The Ending Cash Balance on September 30,2008, was
$____.
DEPARTMENTS:
Brief reports of their September meetings, membership status, and planned fundraisers were given by department chairwomen.
Martha Crafton stated that the people who have held our past jewelry sales would like to have another at the clubhouse on the ?
MOTION Tracey Wortham moved that Murray Woman’s Club hold a jewelry sale at the clubhouse on November 15.
The motion was seconded and carried.
STANDING COMMITTEES:
Kathy Jo Stubblefield reported on the plans for the legislative forum on October 9. Each department needs to send 1 woman to serve as hostess. Pat Miller will be the moderator; Pat Harrington will serve as timekeeper.
No report.
Gay Evans stated that she needs a committee representative from Delta, Garden, Home, and Zeta.
Tracey Wortham said that the heating/cooling equipment should be fully operative by the end of this week, but that the tree clearing has not yet been completed. She added that the closet on the lower level of the club house needs to be cleared out.
APPOINTED COMMITTEES:
- Women’s & Children’s Health:
Sally DuFord reminded the Board of the Heart Walk on October 18. Twenty-two people has signed up to walk. People are still welcome. Join the group at 8:30 a.m. near RSEC.
FIRST DISTRICT GOVERNOR:
Pat Harrington announced that she is working to set up a photography workshop. More details will be announced later.
General Information:
Two Murray Woman’s Club members have died recently: Myrtle Douglas and Jo Oakley. Norinne Winters, a former member and past chairwoman of the Music Department, also died.
Check your Agenda sheet for important DATES TO REMEMBER.
Meeting adjourned at 8:05.
