Murray Womans Club

February's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Fri, 19 Feb 2010 15:28:00 +0000

Murray Woman’s Club
Executive Board Meeting – February 1, 2010

The Executive Board Meeting of the Murray’s Woman’s Club was called to order by President Cynthia Barnes on Monday, February 1, 2010 at 6:35 p.m.

All departments were represented except Sigma.

The minutes were approved.

President Barnes reported on the following:

State reports are completed, in the mail, and available for reading

Items will again be collected in February for Needline

Asked Department Chairs to report any 50-year members as soon as possible as Cynthia needs to order pin. Fifty year membership includes any years in a Federated Club not just Murray.

Encouraged everyone to wear red on February 5 for AHA Heart Month

Executive Committee approved the Murray Woman’s Clubhouse ad which appeared in the bridal insert in the Murray Ledger and Times at a cost of $____.

Asked whether the club should hold a political forum since local elections will be held in May. Discussion followed. Martha Joiner moved that the Murray Woman’s Club hold a political forum some time the last of April or first of May. The motion was seconded by Martha Crafton and approved.

Martha Crafton stated that a spring jewelry sale will be held on Saturday, May 8, 2010 at the clubhouse.

Bobbie Weatherly, First Vice President, stated that the Federation Contest Awards program would be held at the General Meeting on Thursday, March 25 at 6:00 p.m. Hostesses will be the Delta and Creative Arts Departments. Each department is asked to bring 3 dozen cookies and the hostesses will provide the punch.

Vice President Weatherly also stated that the Memorial Service for those club members who have passed away this year will be held on Thursday, May 27 at 6:00 p.m. The following will be remembered: Martha Sue Ryan, Zeta; Pauline McCoy, Zeta; Clover Cotham, Garden; Jan Weaver, Delta; Opal Howard, Theta and Ruth Wilson, Alpha and Garden.

Vice President Weatherly stated that she and Gay Evans had entertained an idea of starting a Juniorette club made up of 5 to 6 high school girls from Murray and Calloway County. After much discussion, Barbara Brandon made the following motion:

That Bobbie and Gay investigate the partnering with the Hazel Woman’s Club for the formation of a Juniorette Club to include the Calloway County and Murray City Schools, meet with school officials, and present a plan at the March or April Executive Board Meeting. Motion seconded by Jackie Helm and carried.

Kathy Jo Stubblefield, Second Vice President, stated that the Arts and Crafts contests information for the local level had been mailed to the State Chair. She asked each Department Chair to see that all 1st, 2nd and 3rd place winners bring their winning entries back to the clubhouse prior to the March 25 General Meeting for display. First place winners will be asked to leave their entries after the meeting to be taken to April’s KFWC Annual State Convention. She stated that the short story and poetry entries had been judged. There were 162 student entries and 1 adult entry. She thanked the Alpha Department for their help in judging. Letters had been sent to the parents of the winning entries and the school principals inviting them to the March awards meeting.

Cathy Pigg, Treasurer, reported the following:

$_____ – Balance in Bank

Kroger receipts for 2009 were $_____. Since June of 2009 we have received $_____ in rebates. Paid $____ on loan balance

Martha Crafton presented $____ from the sale of cookbooks.

Martha Crafton moved that $_____ be used to pay on the loan. Motion seconded by and carried.

The following departments reported:

Alpha – Judged Short Story and Poetry Contests. An adult spelling bee will be held on March 29 at the Curris Center. The entry fee for each team is $___ and the registration deadline is March 15. Admission for spectators is $___. Anybody in the community can be on a team.

Creative Arts – Department wishes to have Student Art Contest winners for Murray and Calloway Schools displayed downstairs during the March awards meeting upstairs. Gale Vinson moved that the Creative Arts Department be allowed to display their student art entries downstairs the evening of the March 25 before the General Club meeting. Kim Grasty seconded and the motion was approved.

Martha Crafton moved that the First Place winners in the Creative Arts Department Student Arts Contest be recognized at the end of the Arts and Crafts Awards presentation held at the March General meeting. Gay Evans seconded and the motion carried.

Delta – No Report

Garden – Do not meet in January or February. Next meeting is March 4 with program by Dr. Williams of the Horticulture Department.

Home – Delivered collected clothing for Merryman House

Kappa – Evening of Chocolate Delights will be held February 11. Cost is $___. Half of the proceeds with go to CASA

Music – Todd Hill, Director of the Murray State Jazz Bands, and singer Kayla Dunn presented the January meeting. The department had the piano tuned for $___ and gave a $___ donation to the Murray State Jazz band.

Sigma – No report

Theta – January Program was to be given by Ginny Harper, but she was unable to attend. At the February meeting, members will go to a “surprise place” and have lunch.

Zeta – Have a new member, Ellen Watson, and a potential member. At their January meeting, Christine Warren from the Wellness Center presented exercises that could be done sitting down.

Membership Chair, Gay Evans, plans to hold a membership function in August. All departments will be asked to participate.

Gale Vinson, Fun Committee Chair, gave out “Red Trivia Questions” for members to play.

Lois Pharris stated that the next Make a Difference Day would be March 27.

There being no further business, the meeting was adjourned at 7:59 p.m.

January's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Tue, 16 Feb 2010 15:32:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
January 4, 2010

The Executive Board of the Murray Woman’s Club met at the Club House on January 4, 2010. President Cynthia Barnes called the meeting to order at 6:30 and requested that the recording secretary call the roll. Seventeen Board members were present, with all departments except Home represented.

The president asked for a report on the December 2009 minutes from the reviewing committee. The minutes were approved without correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. 2009 Departmental Reports. All reports should be in so that the state report can be prepared this month.

2. The president expressed thanks to Martha Crafton for collecting and delivering the items to the VA Hospital in Nashville.

3. 50 Year-Members. Departmental chairwomen were asked to check with their members to determine if any of them are 50-Year Members. Names should be reported to the president.

4. Special Collections. The January and February special collections will be for Need Line.

5. Red For AHA Heart Month. The president asked the Board to encourage all club members to wear red on February 5.

6. May Memorial Service. The names of active and associate members who have died during this past year should be given to Bobbie Weatherly. Please be diligent about this task.

7. Nominating Committee. The following committee was elected to nominate a slate officers for 2010 -2011: Martha Crafton, Advisory Committee; Martha Joiner, Executive Committee; Renee Buckingham and Kim Grasty, representing departments; Gay Evans, Standing Committees.

Bobbie Weatherly, first vice-president, emphasized the importance of making sure that no deceased member is overlooked for the Memorial Service. Active and Associate Members who died between January 2009 and December 2009 will be memorialized.

Kathy Jo Stubblefied, second vice-president, reported that all entries have been collected for the Short Story/Poetry Contest. She said that she has received 159 student entries. Awards will be announced for both the Arts & Crafts and the Short Story/Poetry Contests at the March General Meeting.

Cathy Pigg, treasurer, distributed the financial reports. The Beginning Cash Balance for December l, 2009, was $_____. The Receipts for that time
2
period were $_____, and Disbursements were $_____. The Ending Cash Balance for December 31 was $_____. She said that $_____ was paid on the loan during December and that the remaining balance on the loan is $_____. The Sigma Department also contributed money to pay on the loan.

MOTION: Martha Crafton moved that MWC pay $___ this month on the current loan balance.
The motion was seconded and passed.

DEPARTMENT NEWS:

Alpha
The department adopted a family (from list at Family Resource Center), wrapped and delivered gifts to them. The group will judge the entries for Short Story/Poetry contest at their January meeting.

Creative Arts
The women participated in the Club’s Open House in December.

Garden
The department made a trip to Paris, TN, to see the Christmas tree display.

Kappa
The recent Tour of Homes earned over $_____. The Department has already donated $____ to Hospice House.

Music
The Ensemble donated $____ which they had received for their recent performances to the Music Department Scholarship Fund.

Sigma
The annual Breakfast at Santa was challenging. The money earned from the project has not yet been tabulated.

STANDING COMMITTEES:

Advisory
Tracey Wortham reported that it is now time for the lower level floor to be stripped and waxed.

MOTION: Martha Joined moved that MWC allocate $250 to pay David Proctor to
strip and wax the floor.
The motion was seconded and passed.

APPOINTED COMMITTEES:

History
Lois Pharris asked that department chairs (or the person they have appointed) should turn in the history of their departments as soon as possible.

NEW BUSINESS:

The president announced that MWC donated a $400 In-Kind gift to Hospice.
The in-kind gift was the use of the club house without a fee.

The president appointed Judy Kelso, Kim Grasty, and Martha Joiner as a special committee to gather information about a Christmas Tree Exhibition Fundraiser this year.

The meeting was adjourned at 7:20 p.m.

DATES TO REMEMBER:
February Executive Board Meeting Monday, February 1, 6:30 p.m.
Evening of Chocolate Delight Thursday, February 11
General Meeting/Contest Awards Night Thursday, March 25, 6:00 p.m.

Novembers' Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Tue, 16 Feb 2010 15:22:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
November 2, 2009

The Executive Committee of the Murray Woman’s Club met on Monday, November 2,
2009. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twenty-three members were present, and all departments were represented.

The president asked for approval of the October 2009 minutes by committee.
The minutes were approved without correction and filed for record.

OFFICERS’ REPORTS

President Cynthia Barnes discussed the following items:
1. Shop and Share Event. No formal report was available. However, participants indicated they considered the contribution was better than last year.

2. Fall Conference. The attendance was lower than last year, but the luncheon fundraiser still showed a profit. First District Governor Pat Harrington presented a check for $___ to Treasurer Cathy Pigg.

3. KFWC Treasurer Nomination. Martha Crafton’s has been nominated by MWC to serve in this state position.

4. Monthly Reports. The president requested that all reports for this year be turned in at the December Board meeting.

5. Beehive. Please report any purchases (along with receipts) bought at the Fall Conference.

6. The president reminded department chairwomen that nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year will be voted on at the December board meeting. Departments are to have
their candidate’s name and short biography of her ready to present at this time.

7. Christmas Party for Girls’ Home. The president asked for discussion.

MOTION: Kim Grasty moved that MWC have the Christmas Party with finger foods and $__-$__ gifts for the residents of the Girls’ Home at the December Board meeting. Party will begin at 5:30 p.m. with meeting to follow. The motion was seconded and approved.
NOTE: Cathy Pigg will get needed information about the number of girlsand sizes. Cynthia will e-mail the information to the Board.

8. LEADS candidate. Bobbie Weatherly was selected to be the candidate for MWC.

The president reminded board members of the Veterans’ Project donations.
November is collection month. All items should be given to Martha Crafton before the December board meeting. Take them to her home.

Bobbie Weatherly, first vice-president said that the Holiday Open House will be Sunday, December 6, from 2:00 - 4:00 p.m. Kappas will chair the committee. Sigmas will decorate upstairs and the side door; Home will
decorate downstairs. Each department should provide 3 dozen (NOTE: CHANGE FROM 4 DOZEN) cookies, already arranged on a plate. Label your plate. Make it one that is not a family heirloom.

Kathy Jo Stubblefied, second vice-president, distributed a handout which listed the Arts & Crafts winners for the First District Contest. All participants will receive a certificate. First, second, and third place
awards will be given out at the General Meeting in March, 2010. Rules for the Short Story/Poetry Contests have been e-mailed to department chairwomen. Submissions are due by January 4. Send directly to Kathy Jo or to your department chairwoman.

Cathy Pigg, treasurer, reported that Sigma Department has donated $___ to help pay off MWC’s loan. She stated that the Beginning Balance for October 2009 was $_____. Receipts for the month were $_____ and Disbursements were $_____, leaving an Ending Balance of $_____. The treasurer also reminded department chairwomen that some departments still owed their $__ for food costs at the Fall Conference. This money should be paid to Governor Harrington.

Additional Business:
The president called attention to the special event at the MWC Club House on Sunday, November 8, from Noon to 4:00 p.m. This event will feature women business owners and will also serve as a membership drive. Gay Evans needs a representative from each department for each hour of the event because MWC will also have a recruitment table.

DEPARTMENT REPORTS:

Creative Arts
Their Bazaar on October 24 earned $1700 which will be used for their scholarship fund.

Delta
The department members are still selling PAN cookware and will have a table at the November 8 Club House event.

Garden
The women are collecting sox for the Veterans’ Project.

Home
The members visited Glendale Place recently. Their Luncheon/Silent Auction will be held on November er 19 at 11:00 p.m. All are invited.

Kappa
The department held a Pink Party to increase awareness of breast cancer. The Tour of Homes is scheduled for Sunday,December 13, from 1-4 p.m. Advance tickets may be purchased from any department member for $__.

MUSIC
The September meeting was a Potato Bar Fundraiser which earned $___. The amount will be divided between Relay for Life and the music contest and scholarship fund.

Sigma
Breakfast with Santa will be held on December 12 from 9:30 - 11:30 a.m. Tickets will cost $__.

Theta
The department has two new members. They had a representative from Land Between the Lakes to speak at a department meeting recently.

Zeta
The Zetas have bought a brick to held build Hospice House. Chairwoman Barbara Brandon was a guest recently on the Joe Pat James radio program. They have two prospective members.

COMMITTEE REPORTS:

ADVISORY
Tracey Wortham had nothing to report on the MWC facility. She did encourage board members to invite to attend the November 8 event at the Club House and to encourage their department members to come.

FUN
Gale Vinson presented two activities which can be used at the departmental meetings.

NOTE: Martha Crafton still has a few Kroger Cards for sale.

The meeting was adjourned at 8:00 p.m.

DATES TO REMEMBER:

Silver Jewelry Sale Fundraiser Saturday,November 21, 9 a.m.-2 p.m.
Holiday Open House Sunday, December 6, 2 - 4 p.m.
December Executive Board Meeting Monday, December 7, 5:30 -8:00 p.m.
Breakfast With Santa Saturday,December 12, 9:30-11:30 a.m.
Tour of Homes Sunday, December 13

December's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Tue, 01 Dec 2009 20:59:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 7, 2009

The Executive Board of the Murray Woman’s Club met at 5:30 p.m. at the Club House on December 7, 2009. The earlier time was scheduled because the Christmas Party for the girls of the Murray Group Home preceded the business meeting.

The evening began with a buffet of finger foods and concluded with the giving of gifts to the girls and the singing of Christmas carols.

At 7:20 p.m., after the guests had left, the business meeting was called to order by President Cynthia Barnes. The roll was called by the recording secretary. Twenty board members were in attendance with all departments represented.

The minutes of the November 2, 2009 Board meeting were approved without additions or corrections and filed for record.

A note from Jimmy Joyce of Hospice was read. She expressed her gratitude for the club’s assistance at the presentation of “The Way Home,” as well as the support of the Hospice project.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items:
1. Silver Jewelry Sale. The sale earned the club $___, plus a $___ donation by the business owners.

2. Monthly Reports. The president urgently needs all reports by January. Those reports should include information about departmental fundraisers, scholarships, and other activities.

3. Press Book Chairwoman. Rene Brittain has agreed to continue as chair for one more year.

4. Holiday Open House. The president reported that the event was well-attended and thanked those who helped with it.

5. Veterans’ Project Donation. Martha Crafton will take the donated items to the Veterans’ Hospital in Nashville next week. Any additional items should be left on Martha’s porch by Wednesday, December 9.

6. Merryman House. Personal items are needed for the women and children housed there. There will be a special collection for December.

7. Christmas Bonus for Dimple.
MOTION: Martha Crafton moved that MWC give the customary $__ Christmas Bonus to Dimple. The motion was seconded and passed.

8. Sale of cookbooks. A supply of cookbooks has been placed at the Chamber of Commerce building.

Next, the president asked for nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year. Departments presented the names of their candidates. The women elected are listed below. Please do not reveal the names of the women elected. They should only go into the recorded minutes.

Club Woman of the Year Becky Rutledge
Volunteer of the Year Pat McMullin
Newcomer of the Year Lisa Kim

Bobbie Weatherly, first vice-president, thanked those who worked to make the Holiday Open House a success and reported that the attendance number was the largest ever.

Kathy Jo Stubblefield, second vice-president, reminded the department chairwomen that the

Short Story/Poetry entries are due January 4. She said she will pick up entries from the schools in December.

Cathy Pigg, treasurer, recommended that the Board pay on the bank loan.

MOTION: Martha Crafton moved that MWC pay $___ on the loan.
The motion was seconded and passed.

The treasurer stated that the Beginning Cash Balance for November 1, 2009 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance for November 30, 2009 was $_____.

DEPARTMENTAL REPORTS:
ALPHA Members participated in a fundraiser for the Murray Spelling Bee. The department made donations to the Adult Literacy program.

CREATIVE ARTS The department has bought a brick for the Hospice residential facility.

GARDEN The department visited a Christmas tree display in Paris. Martha Crafton said she has received flower bulbs from Wal-Mart and would like to make a flower bed in the backyard of the Clubhouse near the trellis. She and others are willing to do the work. Permission was given.
NOTE: President Barnes requested that a thank-you note be sent to Wal-Mart.

HOME The departmental Basket Sale raised $___. Next week the group will eat at Gloria’s restaurant and exchange Christmas ornaments.

KAPPA The Kappa Tour of Homes will be Sunday, December 13.

MUSIC The department made $400 from the Potato Bar fundraiser: $___ will go to Relay for Life and $200 to the student scholarships.

SIGMA Breakfast with Santa will be on Saturday, December 12. The department would like permission to “cull” the existing Christmas decorations and buy some new ones. The Board agreed enthusiastically.

THETA The ladies made homemade cookies & delivered them to the Gentry House & to Merryman House.

ZETA The ladies bought mulch for the flower beds in the front yard of the Club House.

STANDING AND APPOINTED COMMITTEES:
MEMBERSHIP Gay Evans reported that MWC has a new member. She joined after visiting the recent open house for women in business.

HISTORY Lois Pharris requested that department chairs have their historical reports in to her by January.

NEW BUSINESS:

President Barnes asked the Board to set prices for the cookbook sale for both the MWC Cookbook and the KFWC cookbook.

MOTION: Martha Crafton moved that the following price schedule be followed:
MWC cookbooks (individually) $__, KFWC cookbooks $__ (individually);
and that both cookbooks sold together will be priced at $__ for MWC and $_ for KFWC, $__ total. The motion was seconded and passed.

DATES TO REMEMBER:
JANUARY Board Meeting January 4, 2010,6:30 p.m.
Short Story/Poetry entry deadline January 4, 2010
2009 Department Reports January 4, 2010

BUY AND USE A KROGER CARD. The Club gets 5% of amount loaded on cards and
spent for groceries, gas, and/or prescriptions.

The meeting was adjourned at 8:35 p.m.

October's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Thu, 12 Nov 2009 17:05:00 +0000

Murray Woman’s Club Executive Board Meeting
October 5, 2009

The meeting of the Murray Woman’s Club Executive Board was called to order at 6:40 p.m. by President Cynthia Barnes. In the absence of the Recording Secretary, Martha Joiner, Corresponding Secretary called the roll. Every department was represented except Home. The minutes were approved as distributed.

President Barnes reported on the following:

The patio fundraiser was a success. She thanked Sandra Whittenberg and Kim Grasty for organizing the sale and to all members who donated items and worked the sale.

She stated that she needed 3 people from each department to work at Kroger on October 24 on behalf of the domestic violence shelters.

President Barnes also encouraged members to increase the use of their Kroger cards as usage was down. This is a easy way for the club to make money. She asked that Department Chairs make sure new members are aware of the card.

Barbara Brandon moved and Martha Crafton seconded that the club permanently continue to pay David Proctor for the cleaning of the floors. Each department is asked to pay $5.00 a month (or $60.00 a year) for this cost. Motion carried.

President Barnes stated that the website name and hosting was renewed until October 2010. She also sent information (URL) to GFWC. The Board minutes are posted on this website. Questions were asked about putting Arts & Crafts Contest rules and regulations on website.

The Creative Arts and Kappa Departments are co-sponsoring the Hospice showing of “A Way Home” at Wrather Museum on October 25 at 1:00 p.m. Vicky Holton has asked each department to bring one dozen cookies. Cookies can be also brought to Vicky at the Creative Arts Bazaar on October 24 at the clubhouse.

The First District Fall Conference will be held at the clubhouse on Wednesday October 21. Registration will begin at 8:30 and the conference will begin at 9am. Registration is $14 which includes lunch and should be made payable to Pat Harrington. This is also the District Arts and Crafts contest. Our club again will be planning and preparing the luncheon as a fundraiser. First District Governor Pat Harrington asked for $100.00 to help with the meal planning. Kim Grasty moved that each department donate $10.00 toward the cost involved in the fall conference. Barbara Brandon seconded and the motion carried.

The Board agreed to host the Silver Jewelry Sale on Saturday, November 21 from 9 – 2 p.m. at the clubhouse as a fundraiser.

President Barnes asked department chairs to write names, phone numbers, and emails on back of monthly reports.

First District Governor Harrington’s term ends officially following the state annual conference in 2010. The new district officers will be voted on at Fall Conference on October 21 and take office in April also following the annual conference. Martha Crafton nominated Cynthia Barnes to serve as Vice Governor of First District. Marlene Beach seconded motion. Barbara Brandon moved to table the motion until later. Motion to table was approved.

Martha Joiner moved that Martha Crafton be nominated as KFWC Treasurer for 2010-2012. Renee Buckingham seconded and the motion passed. President Barnes will write the letter of nomination which is due in November.

Jennifer Young, Team Recruitment Chair for the Calloway County Relay for Life, asked that the club respond by October 31 if they were having a team and the registration fee of $150.00 would be waived. Gale Vinson and Bobbie Weatherly of the Music Department stated that they would be co-chairing the team and anyone who wished to participate could do so. The team will most likely not be staying the entire night this time.

Vice President Bobbie Weatherly thanked everyone who participated in the General Meeting and Salad Supper. She indicated that the next General Meeting would be the annual Holiday Open House on Sunday, December 6. She stated she had contacted Kathy Mowery, MWC’s Music Department and Mark Dycus, Calloway County High School Choral Department to provide music. All Departments need to provide 4 dozen cookies. Hostess will be Sigma for decorating upstairs and side door, Home will decorate downstairs, and Kappa will act as hostesses for the reception.

Second Vice President Kathy Jo Stubblefield stated that there were 29 preregistered entries for the District Arts and Crafts Contest to be held at the fall conference on October 21. The deadline is October 7 for anyone still wishing to enter. Entries may be brought to the clubhouse on Monday, October 19 between 4 and 6pm or checked in the day of the conference between 8:00 and 8:55am.

Treasurer Cathy Pigg stated that the ending balance for September 30, 2009 was $_____. She encouraged department treasurers to get members’ dues in no later than the end of October. She stated that the patio sale netted the club $_____. She suggested that we might make this an annual fundraiser with a yard sale in the spring and fall.

She has not received dues from the following departments: Alpha, Garden, Home, and Sigma.

President Barnes stated that the cookbooks are in and will be sold for $____ each. Martha Crafton has them.

The following departments reported:

Alpha – Accepted 3 new members. They are planning a Spelling Bee fundraiser for adults.

Creative Arts - Holiday Bazaar will be held on October 24 from 8 – 1:00 p.m. They will have baked items and homemade items. They will also have 3 items to raffle off. All pecans have been sold.

Delta – Selling “That’s My Pan” dishes

Garden - Became a member of the Murray State Arboretum for $_____

Kappa – October meeting would be a “pink party” to bring awareness to Breast Cancer Month.

Music - Participated in Patio Sale. October’s meeting will begin with a Baked Potato Supper with donations going to department’s treasury.

Sigma – Tossed around fundraiser ideas to help erect a fence around the new playground at the City Park for safety reasons. Will again be hosting Breakfast with Santa. Made a donation of $_____ to the club.

Theta – Made homemade cards to send to members. Welcomed one new member.

Zeta - Lisa Cope spoke at their last meeting about Playhouse in the Park. Department made a donation to Playhouse in the Park.

First District Governor Harrington reported that the Marion Woman’s Club would be hosting an Amish tour & luncheon on October 14. The cost is $___ per person which includes lunch. She would welcome anyone wishing to go with her.

Tracey Wortham, Advisory Council Chair indicated that she had been approached by Vicky Anderson to rent the clubhouse some time in November for a Vendor Show that would showcase Murray businesses owned by women. Items from the businesses would be for sale. Discussion included the possibility of MWC co-hosting in order to promote membership, local business women, and to sell MWC Cookbooks, charging only the $__cleaning fee.

Barbara Brandon moved that we appoint Tracey to use her discretion in arranging the use of the clubhouse for this purpose. Martha Crafton seconded and motion carried

Martha Crafton indicated that she had been asked to report to the Southeastern Region the number of butterfly bushes that the MWC has planted in our community. She also reminded members to bring items for the Veterans Hospital, Nashville, TN, i.e. white tube socks, pencils, puzzles, books, until December 1.

Sally DuFord-Foley stated that six members would be walking in the Heart Walk. She stated you didn’t have to walk but could give a donation. She also stated that the Hospice House Committee was selling dedication and personalized bricks for $___ each which would be placed at the new hospice house.

Gay Evans, Membership Chair stated that the GFWC goal is 5 new members in 2009. She was working on ideas to increase membership.

There being no further business, the meeting was adjourned at 8:05 p.m.

September's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Tue, 08 Sep 2009 14:09:00 +0000

MURRAY WOMAN’S CLUB Executive Board Meeting August 31, 2009

The Murray Woman’s Club met at the Club House on August 31, 2009. The meeting date was changed because of the scheduled Labor Day Holiday. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary for a roll call. Nineteen board members were present with all departments represented.

The minutes of the August 3, 2009, meeting were approved without addition or correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes,president, discussed the following issues:
1. New Roof and Expenses. The president stated that the Club had taken out a $_____ line of credit to complete payment for the roof. Expenses have almost depleted the club treasury. Therefore, it is urgent that membership dues be paid as soon as possible.

2. KFWC Dues Deadline. The deadline for forwarding membership dues to KFWC has been changed to an earlier date. Cathy Pigg needs to have an accurate count of members from each department by October 1. The chairwoman of each department needs to ensure that her members are notified of this change before their September meeting so that dues can be collected at that meeting.
.
3. Shop & Share for Domestic Violence. The date for this event will be October 24; the location is the Kroger store. Two volunteers per hour will be needed. Get your volunteers at the September departmental meetings. Sign-up sheets will be available at October Board meeting.This event benefits Merryman House.

4. Google Calendar. The president has sent out invitations to Board members which will allow them to sign up for the Calendar. Direct any questions to Cynthia.

5. New E-Mail Address. murraywomansclub@gmail.com can now be used in advertising and other communications.

6. District Fall Conference. The president appointed a committee to plan for the meal and the decorations for the First District Fall Conference which will be held on October 21 at the Club House. The Committee will be Martha Crafton, Pat Harrington, Virginia Randolph, Martha Joiner, Gale Vinson, and Pat Conner.

Bobbie Weatherly, first vice-president, announced the first general meeting of the year will be held on September 24 at 6:00 p.m. at the Club House. The speaker will be Vonnie Hays Adams. Hostesses for the Salad Supper will be the Garden Department and the Zeta Department.

Kathy Jo Stubblefied, second vice-president, distributed the information packets for the First District Arts & Crafts contests. She said that the dead-line for preregistration for entries is Monday, September 28. Get those entry forms to her. The contest items must be brought to the MWC Club House between 4:00 p.m. and 6:00 p.m. on October 19. The entries will be judged on October 20.

Cathy Pigg, treasurer,reported that $____ had been borrowed and that the bill for the roof had been paid. The Beginning Cash Balance for August 2009 was $_____. Receipts for August 2009 were $____ and Disbursements were $_____for an Ending Cash Balance on August 31, 2009, of $_____. She emphasized the need for additional revenue.

The president announced that the Finance Chairman for MWC has resigned from the Club. She suggested that appointing co-chairwomen for this position might be advantageous.

Martha Crafton stated that she has only 15 MWC cookbooks left to sell and raised the question of ordering additional ones.

MOTION: Martha Joiner moved that MWC have a yard sale at the Club House on Saturday, September 19.
The motion was seconded and passed.

The Board set the following requirements for the sale: Items must be priced to sell before bringing them to Club House Items should be brought to Club House between Noon and 6:00 p.m. on Friday, September 18. No Adult clothes. Babies’ and children’s clothes accepted. Bring grocery bags for bagging sales items

Sandra Whittenberg and Kim Grasty volunteered to be co-chairs for the sale.They will coordinate the volunteers needed for each day and time slot.

Noting that the bill for printing the Yearbooks exceeded $___, the Board decided to charge $____ for each additional Yearbook requested by a member.

MOTION: Martha Joiner moved that MWC order 300 additional cookbooks which will be sold at $___ each.The motion was seconded and passed.

Department members will be notified when the cookbooks arrive and are available.

The president said that chairwomen should make a note on the back of their meeting report sheet to report “fun activities” for that meeting and should also state the activity.

The question of honoring the Lady Racers’ Golf Team was brought up.

MOTION: Martha Joiner moved that the Board defer the discussion of which MSU teams to honor until the October Board meeting.
The motion was seconded and passed.

The president reminded the Board of the Club’s Veterans’ Project. Members should bring items to the next three departmental meetings. Those items are tube socks, books, puzzles, crossword puzzles, pencils, and cards.

DEPARTMENTAL REPORTS:

Creative Arts: The department will sell pecans on September 10.

Deltas: The department will sell personalized pans and other cooking items as a fundraiser.

The president urged board members to help her recruit finance co-chairwomen.

The meeting was adjourned at 7:50 p.m.

August's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Tue, 11 Aug 2009 20:38:00 +0000

MURRAY WOMAN’S CLUB Executive Board Meeting Minutes
August 3, 2009

The Executive Board of the Murray Woman’s Club met on August 3, 2009 at the Club House. Before the business meeting began, the president introduced Carrie Groves, Director of Main Street Youth Center, who spoke to the Board about the programs which the Center provides for the youth in this area. She also acknowledged the cut back in appropriations from United Way and the fact that this financial loss has been absorbed by the staff in order to keep the programs going.

At 6:30 p.m. Cynthia Barnes, president, called the Board meeting to order and requested a call of the roll. Eighteen Board members were present with all department chairwomen except Home and Music in attendance.

The minutes of the July 2009 meeting were approved by the committee without addition or correction and filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president, congratulated Martha Crafton and Tracey Wortham for their reports of the past year’s activities which had won both KFWC and GFWC recognition. She also expressed appreciation for the work of the Board in helping with the recent First District Summer Workshop and gave a brief report on the trip to the KFWC Summer Workshop.

The president also dealt with the following items of business:
1. Roof Repairs. The new roof on the Club House has been completed.

2. Dues Needed Earlier. KFWC has changed the deadline for member dues. This means that MWC will need to have its dues in as quickly as possible after departments begin meeting. She asked department chairs to contact their members (e-mail, phone, etc.) so they will know to bring their dues.

3. Tours of Old Governor’s. She announced that remodeling of the Old Governor’s mansion in Frankfort has been completed and will be open for tours September 9 through October 3, 2009. Hostesses are needed.Contact Pat Geveden if you can help. The charge for the tour is $10 per person.

4. Shop & Share Domestic Violence Shelters. The event will be held at the Kroger store on October 24 from 9 a.m. to 1 p.m. Two MWC volunteers per hour are needed. The schedule will be discussed at the August 31 meeting.

5. Community Improvement Project. The club needs to identify a community project which will meet KFWC requirements. The project can extend over a two-year period. No decisions were made but several suggestions were made: identifying STOP sign areas which are visual hazards, identifying where children and/or elderly sleep in homes to aid in case of fire, park improvement project.

6. Importance of communication within departments and within the Club. Ideas from other Clubs were discussed, but no decisions were made.

7. Publicity Book. The project was discussed. It was noted that the project has been discussed several years ago. No action was taken.

Bobbie Weatherly, first vice-president, reported briefly on both the KFWC and First District Summer Workshops, stating that they were well-planned and helpful.

Kathy Jo Stubblefield, second vice-president, announced that she will have the information about the First District Arts & Crafts contests available for distribution at the August 31 meeting.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance for July 1,2009, was $_____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance on July 31, 2009, of $______. Cathy noted that the Club is not receiving very much income at present. She said that the loan has been set up to pay for the roof repairs. That project will be paid for as soon as she receives the bill.

The treasurer appealed to department chairwomen to urge their department members to pay dues as early as possible and to make sure that the departmental treasurers forward that money to her. She asked that the
departments not wait for the complete membership to pay. GET ALL DUES TO HER BY OCTOBER 1.

The Board discussed the importance of continuing to purchase and use Kroger cards because this is a source of income for MWC.

DEPARTMENTAL REPORTS:

ALPHA
The department is planning a Summer Luncheon to which they will bring prospective members.

CA
The date for their Bazaar will be October 24. The department has scheduled a workshop for the Bazaar on August 24.

DELTA
The department will meet on August 12 with a guest speaker.

SIGMA
The department will meet in September. They have two new members.

Bobbie Weatherly, first vice-president, proposed setting a growth goal to add younger women to the Club. Additional comments were made by members of the Board regarding Junior and Juniorette affiliated Clubs. No action was taken. The topic was tabled.

COMMITTEE REPORTS:

Advisory

Tracey Wortham announced completion of the following projects:
1. roof finished
2. floor cleaned
3. steps carpeted
4. a storm window replaced.

She asked the Board for clarification about unscheduled departmental meetings outside the regular meeting times--especially near a weekend when the Club House has been rented. The question involved responsibility for Club House cleanup. The matter was resolved by referring to the By-Laws.

Membership

Gay Evans proposed that the Club buy tickets for “Julie & Julia,”as a fundraiser. No action was taken because there was not enough time to advertise, even to MWC members.

Cookbook
Martha Crafton stated that there are only 15 MWC cookbooks left.

Women’s & Children’s Health

Sally DuFord-Foley announced that Dairy Queen and the Car Wash next to Hungry Bear restaurant will have a fundraiser for Hospice on Saturday, August 8. Between noon and 5 p.m., all proceeds will be donated to Hospice. Also, she said that Hospice will have special dinner fundraiser on August 22 at the Club House. Tickets are $__ per person. Food will be donated.

Governor Pat Harrington presented a check for $____ to Cathy Pigg, treasurer, stating that 51 woman attended the First District Workshop. She thanked all the women who helped with the event.

No further business. PLEASE NOTE DATE OF NEXT MEETING WILL BE AUGUST 31.

Adjourned at 8:25 p.m.

REMEMBER THESE DATES:
Executive Board Meeting (Sept.) Monday, August 31 6:30 p.m.
General Club Meeting Thursday,September 24,6:00 p.m.
First District Fall Conference Wednesday, October 21
Shop & Share Saturday, October 24

June's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Mon, 01 Jun 2009 19:47:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
June 1, 2009

The Executive Board of the Murray Woman’s Club held its first meeting of the club year 2009-2010 on June 1, 2009. The regular business meeting was preceded by a workshop for the incoming officers.

President Cynthia Barnes called the business meeting to order at 6:32 p.m., requesting a roll call of the Board. Twenty-three members were present, with all departments represented.

The minutes of the May 4, 2009, Board meeting were approved without addition or correction and filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president, dealt with the following items of business:
1. Memorial Service. The president thanked all the women who had helped with the occasion.

2. Departmental Reports. She asked that reports be turned in promptly.

3. Yearbook. The president asked Sondra Rice to report on the yearbook process. Sondra stated that she needed all information as soon as possible. But the absolute deadline is the end of June. She also requested that the information be turned in as a completed unit--not in “dribbles.”

4. Fun Activities Chairperson. The president reminded the department chairwomen that each of them should appoint a “fun activities” representative who will become part of the General Club’s committee.

5. First District Workshop. She announced that this workshop will be held on Wednesday, July 22. Luncheon will be served by MWC club women and will be a club fundraiser. A sign-up sheet will be available at the July Board meeting. She also appointed a luncheon committee consisting of Bobbie Weatherly, Kathy Jo Stubblefield, Martha Crafton, Pat Harrington, and Sally Duford-Foley.

At this point the president invited Pat Harrington, First District governor, to give addition information about the Workshop. The governor stated that the event was planned to include a mini-leadership workshop, protocol workshop, and perhaps a photography workshop. The registration fee and the cost for the luncheon have not been set. She emphasized that this will be an informal occasion.

6.Google Calendar. Cynthia Barnes continued with her presentation and introduced the possibility of using a Google Calendar (with link from our website) for the club. No formal action was taken.

7. “Civic Pride” Programs. WNBS will air community involvement programs and has invited MWC to participate. Questionnaires were made available. The president asked department chairwomen to fill out the questionnaire, return it promptly, and appoint a representative to appear on the show.

Cynthia reported that she has been invited to represent Murray Woman’s Club and ride on the Grand Marshals float in the Freedom Fest Parade.

She stated that MWC has received an announcement about the “Leadership Tomorrow” 4K event which will benefit the Humane Society.

MOTION: Pat Harrington moved that MWC donate $__ to the Humane Society “Leadership Tomorrow” to benefit the Humane Society.
The motion was seconded and passed.

Pat further reported that she had been contacted by a representative of the United Way, asking that MWC club women volunteer to work at the concession stand (at the concert) for the hours from 4 p.m.-10 p.m. (approximately). The offer was discussed and consensus was that MWC not participate.

Bobbie Weatherly, first vice-president, thanked the Alpha, Garden, and Theta departments for their work in decorating the clubhouse and serving as gracious hosts. She also said that there were 57 members who signed in to be eligible for the year’s free membership. Jo Crass was the winner.

The vice-president announced the hostess schedule for the coming year: September- Garden and Zeta; December-Sigma decorates upstairs and front door (?); Home will decorate downstairs and side door (?). Kappa department will chair the event and assist in serving. March-- Creative Arts and Delta; May--Music will chair the event and assist in serving. Theta will decorate upstairs and Alpha will decorate downstairs.

She is working on the programs.

Cathy Pigg, treasurer, reported approximately $____ current balance. She stated that this amount includes the insurance payment for the new roof. The cost of the roof will deplete the treasury. Cathy suggested that MWC needs to borrow the approximately $___ difference between the insurance payment and the cost of the roof. She also asked that the Board work on planning fundraisers.

The treasurer stated that KFWC has new regulations which require that dues be paid by October 15. She urged department chairs and treasurers to collect the money and report the membership information as soon as possible.

The Beginning Cash Balance for May 1, 2009 was $_____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance on May 31, 2009 of $_____.

DEPARTMENT REPORTS:

Delta
Pat Latimer will speak on finances at their coming meeting.

Theta
The department will no longer sell Stanley products.

Zeta
The department held a “Bakeless Bake Sale” which earned $255.

FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the club for inviting her to install the officers for the new club year.

STANDING COMMITTEE REPORTS:

Advisory
Tracey Wortham announced that Ann Doran has requested Honorary Status. Billie Hall has asked to become an associate member. Sue Allison has had to resign from the Advisory Board and MWC because of current health problems. Tracey said that David Proctor would wash the windows for approximately $___. He also agreed to do the kitchen floor for $__.

MOTION Jo Crass moved that each department contribute $__ for the cleaning of the windows.
The motion did not pass because of concern expressed during the discussion about the condition of the upstairs windows.

MOTION Barbara Brandon moved that each department contribute $__ for the upgrading of the Clubhouse. The money should be used at the discretion o the Advisory Council.
Motion was seconded and passed.

Tracey asked for information on people who could lay the carpet for the stairs at the Clubhouse.

The Board asked Tracey to discuss with Swift Roofing the possibility of paying the cost of roof replacement by installments: $____ now and finish paying next fall. She reported that Kim Grasty and her husband were spray-washing the patio without cost to MWC.

SPECIAL COMMITTEES:
Community Improvement Martha Crafton said that new flowers have been planted in the Triangle Area. Members should feel free to weed the area whenever possible.

The president reminded the Board of the Book Swap and membership drive.
The meeting was adjourned at 8:00 p.m.

May's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Fri, 01 May 2009 19:19:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
May 4, 2009

The Executive Board of the Murray Woman’s Club met on Monday, May 4, 2009. President Cynthia Barnes called the meeting to order at 6:30 p.m. There were eighteen board members present; only the Home Department was without representation.

The minutes of the April 6, 2009, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items of business:
1. State Convention Awards received. Murray Woman’s Club had 13 first-place winners, 6 second-place winners, and 3 third-place winners.

2. Twenty-five-year pins. These pins are available and can be purchased for less than $__ by individual members. Please contact Cynthia if you are eligible and wish to purchase one.

3. Hospice Luncheon. MWC members from the Delta and Sigma Departments assisted with the luncheon which was considered to be successful.

4. New Members. New members should be added to the regular monthly departmental reports. Remember that reporting of these new members should begin in January of each year.

5. Special American Heart Association 5k Run/Walk. This event will take place on May 16 and is a forerunner of the October Heart Walk which benefits Calloway County. Deadline for registration is May 11. Contact Cynthia or Sally Duford-Foley for more information.

6. Officer Training Session. A special training session will be held at 6:00 p.m. before the June board meeting. Officers continuing their responsibilities are encouraged to come and share their experience with new department chairwomen, vice- chairwomen, secretaries, and treasurers.

NOTE: Chairwomen bring your reports to this June meeting.

7. Need Line Collection in May. Pantry items and household supplies may be taken to Need Line or brought to the next Board meeting.

8. May Memorial and General Meeting. Encourage members to attend and honor those club women who have died within the past year.

9. Yearbook. Department chairwomen should get the information to Sondra Rice by June 20. The information should include department meetings, hostesses, officers, committee representatives. Please be sure to check with all members and verify telephone numbers, street addresses, and e-mail addresses.

l0. Fun Activities Chairwoman. New position. Each department should appoint a representative who will be part of the MWC committee. That Club committee will select one of its members to sit on the MWC Board.

11. Kroger Cards. Martha Crafton has 8 Kroger cards for sale.

The president expressed her gratitude for the support given her during her absence because of health problems.

Bobbie Weatherly, first vice-president, reminded the Board of the special
Memorial Service at the May General Meeting. The women who will be
remembered are Dolores Wells, Vivian Hale, Rebecca Irvan, Winnie Love,
Jo Oakley, Rose Marie Bryan, and Myrtle Douglas (Roberta Perry and Louise Swann-checking) Volunteers will be needed to give the tributes.

There will be a Salad Supper following the memorial service, as well as the installation of the officers for 2009-2010. Hostesses will be members of the Theta Department. The Garden Department will decorate upstairs, and the Alpha Department will decorate the downstairs, including the tables.

Judy Kelso, second vice-president, confirmed the contest awards won at the state convention and also pointed out a problem which has developed out of MWC’s Poetry/Short Story local awards night. That problem involved the alteration of an $__ award check given by the Theta Department to one of the young girls who was a first-place winner. The check was altered to read $__
and was cashed. The Murray police and the bank have been notified. The young girl contends that she never received her award’s check.

The Board recommended that the Theta Department should handle the situation and make whatever decisions seem appropriate. The Board also offered its support to the department and its willingness to assist if needed.

Treasurer’s Report: No report.

DEPARTMENTAL REPORTS: In Brief

Alpha The department has offered to fix the carpet on the steps outside the side entrance. They had 18 members present at the last meeting.

Creative Arts Members enjoyed a trip to the Hazel Magnolia Tea Room.

Delta Their May 13 meeting is planned as a mystery event.

Garden The group will be going to Paris to visit gardens there for the next meeting.

Kappa The Evening of Chocolate netted about $___. Also, the department received a generous $___ donation from Woodmen of the World.

Music The department’s annual fundraiser will be “Blooms & Tunes” on May 19. This will be an evening with dinner and entertainment which will start at 6:15 p.m. Minimum donation: $_ Proceeds will go for music scholarships. The “Relay for Life” team raised $____. Thanks to all club members who bought ribbons and helped with the Bake Sale.

Theta The department will meet on May 18 at Glendale Place to have lunch with the ladies in residence there and also to give them manicures.

Zeta The department plans to go out to lunch for their next meeting. Ann Doran has expressed the desire to become an honorary member. Patsy Tracey has had to resign because of her scheduling conflicts.

STANDING COMMITTEES:

Advisory Tracey Wortham stated that the roof replacement will be done in July.

Membership Gay Evans distributed flyers for a “Book Swap” event on June 2. She asked that each department design a bookmark appropriate for its mission and get that design to her quickly. She also distributed a schedule of the committee's meetings and emphasized the importance of having an active representative from each department on that committee.

GOVERNOR’S MESSAGE:
Pat Harrington announced that the Summer Workshop will be held at MWC’s Clubhouse on July 22. An SER official will be making a presentation at the Workshop.

The meeting was adjourned at 7:40 p.m.

April's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Wed, 01 Apr 2009 19:15:00 +0000

March's Executive Board Meeting Minutes

noreply@blogger.com (Lilia Murray) — Sun, 01 Mar 2009 20:01:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 2, 2009

NOTE: The Executive Board meeting for February was cancelled because of inclement weather.

The Executive Board of the Murray Woman’s Club met on March 2, 2009. In the absence of President Cynthia Barnes, First vice-president Bobbie Weatherly chaired the meeting which was called to order at 6:32 p.m. Eighteen board members were present; only Home and Music were without representation.

The minutes of the January 5, 2009, board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:
Bobbie Weatherly, presiding officer, dealt with the following issues:
1. Members who should receive 50-year pins. Margie Shown has been named as a 50-year members. Discussion centered around ordering a 25-year pin for members, but no action was taken.

2. Thank-You Notes. The staff from the Girls’ Home sent a note of thanks for the special Christmas Party and gifts for the girls. Also, theMSU Soccer Team sent a note of appreciation to the MWC Board for hosting the dinner for them.

MOTION: Martha Crafton moved that the MWC Board host a special dinner for the Murray State University Women’s Basketball Team. The date and time will be scheduled later. The motion was seconded and carried.

3. The presiding officer read a letter of resignation from Judy Kelso, second vice-president, expressing her regret that she could no longer carry on her responsibilities. The Board accepted her resignation with equal regret.

4. Bobbie Weatherly nominated three board members to the Nominating Committee to fill the vacated position of second vice-president. They were Virginia Randolph, Kim Grasty, and Lois Pharris.

MOTION: Barbara Brandon moved that the members named to the Nominating Committee be accepted by acclamation. The motion was seconded and passed. This committee will present its nomination to the Board at the April Executive Board Meeting.

5. Hospice Luncheon. The luncheon this year will be on April 21, from 11 a.m. to 1 p.m. at the First Methodist Church. Volunteers from the Delta and Sigma departments will assist with the luncheon. However, each department is asked to bring/send one dessert for the event. Contact Vicky Holton, Hospice, for more information.

6. Merryman House Bake Sale. The staff of Merryman House has asked the Murray Woman’s Club to bring baked items for sale. They also need volunteer workers to be at Wal-Mart from 9 a.m. to 2 p.m. on April 18.

7. KFWC State Convention. The Convention will be held April 23-25 at the Executive Inn West in Louisville. Contact Pat Harrington if you would like to go.

8. MARCH GENERAL MEETING, AWARDS NIGHT. The first vice-president requested that each department bring 3 dozen (3) cookies, already arranged on a platter, to the Club House by 5:45 p.m. on March 26. She reminded the board that parents and friends, as well as the winners will attend.

Martha Joiner, corresponding secretary, stated that she had sent “Get Well” cards to several people.

Cathy Pigg, treasurer, reported that she had sent a check for $___ to make an additional payment on the heating-air conditioning equipment bill. The balance still owed is $___. The beginning Cash Balance on February 1, 2009, was $____. Receipts were $____ and Disbursements were $_____ for an Ending Cash Balance of $_____.

Judy Kelso, second vice-president announced that the Delta and Music Departments will be hostesses for the March General Meeting. Winning Arts & Crafts entries will be on display at the meeting. Poetry/Short Story contest winners will also be announced.

DEPARTMENT: Reports in Brief and fundraiser dates

Alpha
Recent meeting featured a speaker on the topic of living green. Fundraiser will be September 12, 2009, at the Club House.

CA
Eighteen members attended the February meeting.

Delta
Members will assist with the Hospice Luncheon on April 21, from 11 a.m. - 2 p.m. at the First Methodist Church. Also announced was the return of “The Way Home,” a readers’ theatre production about the battle with cancer, which will be at St. John’s Church.
Note: The Vagina Monologues will be presented on March 7 at the Paducah Civic Center. Dinner and performance is $___.

Governor:
All reports for the First District are in and they were well done. She expects MWC to receive numerous awards at the state convention.

Garden
Announced that the March and April programs have been switched. The March program will be about food additives. The Silent Auction will be held on April 2, at 1:00 p.m. Proceeds go for scholarships.

Kappa
Evening of Chocolate Delight will be April 23. Also, the department purchased new Christmas decorations for the past Open House, as well containers which are plastic and will protect against water. Kappas have volunteered to decorate the downstairs again next Christmas Open House.

Music
Department made a $___ contribution to the Jazz Band after the Jazz Combo performed for the February meeting. The scholarship fundraiser will be May 19. Minimum donation will be $_ for the
meal. Doors will open at 6:15 p.m.

Sigma
Met with Director of Parks and Recreation to discuss plans for a new play area and water park. Department had already given $___ for the parks but added an additional $___ contribution.

Theta
Members toured the new County Health Center and the MCTA’s new facility. Their fundraiser will be an auction on March 16 at 12:30 p.m.

Zeta
Members will have a “Bakeless Bake Sale” for a fundraiser. Recent program featured Melissa Finklea speaking about Identity Theft. Three members will be memorialized at the May meeting.

COMMITTEE REPORTS:

Civic & Recycling: Next “Make a Difference Day” will be March 14. The big shredder will be there.

Women’s & Children’s Health Recent Heart Walk netted $___.

No further business was conducted. The meeting was adjourned at 7:45 p.m.

February's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Thu, 12 Feb 2009 18:45:00 +0000

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
February 2009

Due to bad weather conditions, the February meeting was canceled.

January's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Sat, 17 Jan 2009 20:41:00 +0000

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
January 5, 2009

The Executive Board of the Murray Woman’s Club met on Monday, January 5, 2009.
President Cynthia Barnes called the meeting to order at 6:31 p.m. In the absence of the Recording Secretary, Martha Joiner called the roll. The departments not represented were Delta, Home, and Theta.

The Board then approved the minutes from the December 1, 2008, meeting without correction. Those minutes were filed for record.

The Corresponding Secretary read a thank-you note from the Veterans’ Hospital in Nashville. She also stated that a thank-you note had been sent to Jackie and Sue Vaughn from Murray Woman’s Club, thanking them for the $100 which they had donated to the Club from the jewelry sale.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items of business:

1. Kroger Cards. New cards are now available.

2. Veterans’ Hospital Project. The president thanked Martha Crafton and Joanne Cavitt for taking the items to Veterans Hospital, as well as for sending article about the project to the local newspaper.

3. Sale of Cookbooks at Kroger. Apparently, there was no member was at Kroger to sell the books.

4. Lion’s Club Sound System Request. The request for secure storage for the system has been referred to the Advisory Council. No report from the Council regarding the issue has been made.

5. Honoring 50-Year Members. The president needs to receive names of the 50-year members from their department chairwomen immediately. Only one name has been turned in so far: that of Marjory Shown.

6. Special Collection for Merryman House. The MWC project for January and February will be collecting personal/toiletry items for Merryman House. These items can be collected at departmental meetings and then brought to the March Board meeting. Another option if for department chairwomen to deliver the items to the Domestic Violence Center.

7. Go Red for Women. February is Heart Month. Remind members to wear red on February 6. Announce it your January departmental meetings.

8. Club Historian. Lois Pharris has agreed to serve as Club Historian, a position requested by the state.

9. Fun Activities Chair. KFWC has requested that this position be added to each club. The president needs a volunteer. Please announce this at your January departmental meeting.

Bobbie Weatherly, first vice-president,thanked everyone for helping with the Christmas Open House,either by providing cookies, hosting, or decorating. She reported that several people had told her this Open House was the best one ever. She also stated that Lillian Robertson has asked club members to clean out their closets for clothes for the New Opportunity School. These items should be brought to the clubhouse as soon as possible, but no later than the end of February. The clothes can be for any season.

Judy Kelso, second vice-president, asked that department chairwomen remind their members to enter the poetry and short story contests. She would like entries from members. She has received all school entries. They will be sent to the Alpha Department for judging on January 17.

Cathy Pigg, treasurer, stated that she had received a check for $2091.83 from Regions Bank which replaces 7 previously not cashed dividend checks. A claim form will be filed for another dividend of $291.39 which had been escheated to the state. The treasurer also reported that she had received $1600 from the sale of cookbooks. Financial reports were distributed.

MOTION: Barbara Brandon moved that MWC give $1600 from the sale of the cookbooks to pay down the HVAC debt.
The motion was seconded and carried.

DEPARTMENTAL REPORTS:
There were no departmental reports because the departments have not yet met.
Please Note: The president needs to have all outstanding monthly reports from the departments as soon as possible.

COMMITTEE REPORTS:
Advisory Tracey Wortham reminded the departments who decorated the Clubhouse to take down the decorations as soon as possible.

Civic/Recycling Lois Pharris presented the Recycling Report for 2008.

NEW BUSINESS:
The Board decided that MWC Executive Board meetings will automatically be canceled whenever the city schools are out because of bad weather.

There being no further business, the meeting was adjourned at 7:10 p.m.

December's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Mon, 22 Dec 2008 20:28:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 1, 2008

The Executive Board of the Murray Woman’s Club met on December 1, 2008, at an earlier time because of a planned Christmas Party. Seventeen Board members were present, and all departments were represented.

Cynthia Barnes, president, called the meeting to order at 5:20 p.m. and announced that the meeting would be suspended when the guests arrived and would be continued after the party was over.

The minutes of the November Board meeting were approved without correction by the committee and were filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president,reported on the following events and issues:

1. Jewelry Sale. The Club’s percentage from sales was $___; $___ was donated by the sellers. The check to MWC totaled $___.

2. Dinner for MSU Women’s Soccer Team. The president stated that the dinner was successful and that the team was very appreciative.

3. Cookbook Sale. The president proposed reducing the price of the KFWC cookbook to $__ and also combining the MWC and KFWC cookbooks for $__. Bobbie Weatherly said that she has contacted both Kroger and Wal-Mart to set up tables for the sale of the books.

MOTION: Barbara Brandon moved that the Club have a Christmas promotion for KFWC and MWC cookbooks. If sold separately, the price of the KFWC cookbook would be $__. A combined package of MWC and KFWC cookbooks would be sold for $__.
The motion was seconded and passed.

4. Press Book Chair. Cynthia announced that Renee Brittain will continue as Press Book Chair.

5. Kroger Cards. Contact Cynthia if you wish to purchase one.

6. Request from Creative Arts. The Department has asked to use the downstairs of the Clubhouse to display art on the same evening as the General Meeting in March which will be awards night for club and district contests.

MOTION: Sandra Whittenberg moved that Creative Arts be permitted to set up their display downstairs on the same night as the General Meeting, March 23.
The motion was seconded and passed.

At this point in the evening, the business meeting was stopped so that the Christmas Party for the Murray-Mayfield Girls Home guests could begin. Refreshments were served and gifts were distributed.

The business meeting resumed at 7:05 p.m. with the president calling for the departments’ nominees for New Member of the Year and Volunteer of the Year. Nominations were stated. The elections were held. The Board elected Dianne Taylor, Creative Arts, as New Member of the Year. Bobbie Weatherly was elected as Volunteer of the Year.

For Club Woman of the Year, the Zeta Department nominated Cynthia Barnes.

MOTION: Jackie Helm moved that the Board elect Cynthia Barnes Club Woman of
the Year by acclamation.
Seconded and recorded.

7. Request from Lions Club. The president said that the Lions Club would like to have secure storage space in the downstairs closet for their new speaker system. The matter was referred to the Advisory Council for action. Also, the Lions Club would like to add an additional meeting time: noon on the same Tuesdays the Club now meets.

MOTION: Martha Crafton moved that the Lions Club be allowed to add an additional meeting time at noon on the same Tuesdays which the Club now meets.
The motion was seconded and passed.

There was some discussion about a rent increase for this additional meeting, but the issue was resolved after referring to the Handbook.

8. Request from CASA for donation. The president read the correspondence from CASA. Since the Kappas “Evening of Chocolate” is already an annual fundraiser for CASA, the Board decided to have the request announced at department meetings for individual member participation.

Bobbie Weatherly, first vice-president,asked for volunteers to sell cookbooks at Kroger on December 17. Several members volunteered. The general consensus was to omit sales outside on the sidewalk at Wal-Mart on December 13 because of the cold weather.

Bobbie reminded the Board of the Christmas Open House on Sunday, December 7, at 2:00 p.m.

Cathy Pigg, treasurer,reported that the Beginning Cash Balance on November 1,2008, was $___. Receipts for November were $___, and Disbursements were $___ for an Ending Cash Balance on November 30 of $___. Outstanding Expenses were $___ to McBee Heating & Air. Then Cathy said she had received a $___ check from Creative Arts to be applied to the bill for the new heating/air conditioning for the Clubhouse. Pat Conners announced that the Music Department would also be donating $___ for the Clubhouse.

- - - - - - -
STANDING AND APPOINTED COMMITTEE REPORTS: No reports. - -
- - - - -

DEPARTMENTAL REPORTS:

ALPHA
Reported on their trip to Paducah to the architect’s house and their Christmas Party.

CA Announced the $1000 donation for the Clubhouse.

HOME
Stated that their Auction had made $300 and that they had added a new member.

KAPPA
Reminded the Board, including department heads, of their annual fundraiser “Tour of Homes.”

MUSIC Announced a donation of $___ to be made to the Clubhouse funds.

SIGMA
Requested Board’s help in publicity for “Breakfast with Santa” on December 13, from 9:30 -11:30 a.m., especially since they have competition on the same day, with the same format.

ZETA Reported a donation of $___ to the Backpack Program. Also, the members will be arranging for 10 or 11 children from Big Brothers/Big Sisters to go the “Breakfast with Santa.”

OTHER BUSINESS:

MOTION: Sandra Whittenberg moved that the regular $__ Christmas Bonus be paid to Dimple Pratt.
The motion was seconded and passed.

The meeting was adjourned at 8:07 p.m.

November's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Thu, 20 Nov 2008 20:34:00 +0000

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008

The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.

11. December Board Meeting.

MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.

Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.

DEPARTMENT NEWS IN BRIEF:

Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.

Creative Arts:
Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.

Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.

Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.

Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.

Music:
Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.

Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.

Theta:
Plans are underway for a Tea Party and Membership Drive.

Zeta:
Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and Susan Vied. Sina Richardson’s husband, Bethel, died.

COMMITTEES: APPOINTED AND SPECIAL

Legislative:
Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

Advisory:
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.

FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.

NEW BUSINESS:

Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.

MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.

Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.

Meeting adjourned at 8:12 p.m.

October's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Thu, 16 Oct 2008 18:20:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Minutes
October 6, 2008

The Executive Board of the Murray Woman’s Club met on Monday, October 6, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and requested that the secretary call the roll. Seventeen Board members were in attendance, with all departments except Home and Theta represented.

The minutes of the September 2008 meeting were approved without correction and filed for record. No correspondence was reported. Virginia Randolph was asked to send a card of sympathy to Martha Joiner.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. SER reservations. She still has room for others who wish to attend. The group will leave Murray October 30.

2. Departments approved paying $_ each month to have the club-house cleaned by David. The board decided that the October cleaning should be done before the Fall Conference.

3. Fundraiser Meal. Martha Crafton is purchasing supplies for the chili supper. Departments have donated $__ to defray expenses and agreed to furnish two sheet cakes each.

4. Domestic Violence Shelter. Volunteers should check the schedule to make sure of their time to be at Kroger on October 11.

5. Fall Conference. The president reminded the Board that the checks for $__ were due by October 15. Checks should be made out to Pat Harrington. Jo Crass volunteered to work at a table to sell MWC cookbooks. NOTE: All purchase cards from the Beehive should be given to Cynthia Barnes. No committee was appointed to plan the meal.

6. Martha Crafton was selected to be the LEADS candidate for the Murray Woman’s Club.

7. First District Nominating Committee. This committee will be elected at the Fall Conference. Lois Pharris was selected to be MWC’s representative on that committee. Members from
MWC who are eligible to vote are Barbara Brandon, Sally DuFord, Gay Evans Judy Kelso, Jeannie May, and Virginia Randolph.

8. Payment Due for Air Conditioning/Heating Equipment. This payment of $_____ is due by the end of October.

9. Kroger Cards. Only a few are left. Please contact the president to report the actual number needed.

Bobbie Weatherly, first vice-president, asked the Board to encourage members to attend the General Meetings. She expressed concern that such a small number attended the September meeting. Bobbie announced that the next General Meeting will be the December Open House and asked for input on adding additional choral groups.

Judy Kelso, second vice-president, distributed rules for the Short Story/Poetry writing contests. The deadline for submission is January 5, 2009.

Cathy Pigg, treasurer, distributed the financial report. The beginning Cash Balance for September 1, 2008 was $_____. Receipts for September were $____, and Disbursements were $____. The Ending Cash Balance on September 30,2008, was
$____.

DEPARTMENTS:

Brief reports of their September meetings, membership status, and planned fundraisers were given by department chairwomen.

Martha Crafton stated that the people who have held our past jewelry sales would like to have another at the clubhouse on the ?

MOTION Tracey Wortham moved that Murray Woman’s Club hold a jewelry sale at the clubhouse on November 15.
The motion was seconded and carried.

STANDING COMMITTEES:

Legislative:

Kathy Jo Stubblefield reported on the plans for the legislative forum on October 9. Each department needs to send 1 woman to serve as hostess. Pat Miller will be the moderator; Pat Harrington will serve as timekeeper.

Recycling:

No report.

Membership:

Gay Evans stated that she needs a committee representative from Delta, Garden, Home, and Zeta.

Advisory:

Tracey Wortham said that the heating/cooling equipment should be fully operative by the end of this week, but that the tree clearing has not yet been completed. She added that the closet on the lower level of the club house needs to be cleared out.

APPOINTED COMMITTEES:

Women’s & Children’s Health:

Sally DuFord reminded the Board of the Heart Walk on October 18. Twenty-two people has signed up to walk. People are still welcome. Join the group at 8:30 a.m. near RSEC.

FIRST DISTRICT GOVERNOR:
Pat Harrington announced that she is working to set up a photography workshop. More details will be announced later.

General Information:
Two Murray Woman’s Club members have died recently: Myrtle Douglas and Jo Oakley. Norinne Winters, a former member and past chairwoman of the Music Department, also died.

Check your Agenda sheet for important DATES TO REMEMBER.

Meeting adjourned at 8:05.

September's Executive Board Meeting

noreply@blogger.com (Lilia Murray) — Mon, 08 Sep 2008 15:48:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 25, 2008

The Executive Board of the Murray Woman’s Club met in special session on August 25, 2008, because the Labor Day weekend conflicted with the regular meeting. The president called the meeting to order at 6:33 p.m. and requested a roll call. Seventeen board meetings were present with all departments except Theta represented.

The minutes of the August 4, 2008, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Martha Joiner,corresponding secretary, reported that there was no new correspondence.

Cynthia Barnes, president, dealt with the following items of business:

1. Girls’ Home board representative. The president suggested that Cathy Pigg might wish to assume this responsibility.

MOTION: Martha Joiner moved that Cathy Pigg become MWC’s representative on the Girls’ Home Board. The motion was seconded and passed.

2. Decisions which set precedents but which have no written record. The issue was postponed.

3. Multiple bank accounts and EIN (Federal ID)numbers. The president had encountered a situation in which departmental accounts were not using the assigned club number. The treasurer emphasized the necessity of using this EIN number because of MWC’s 501 (c)(3) status.

4. First District Fall Conference on October 22. The president asked that each department appoint one member to serve on the conference planning committee and that the selection should be made at the September meetings. The names of the member selected should be reported to Cynthia. This committee is not a Standing Committee.

5. SER. The sign-up sheet for those who will be attending the conference (Oct. 31--Nov. 2) was circulated. Pat Harrington, First District governor, has contacted the hotel requesting rooms.

6. Employing David Proctor to clean floors (downstairs) on monthly basis. The arrangement would provide that each department contribute $5 per month to pay Mr. Proctor. Department chairwomen were asked to discuss this issue with their members at the September meetings. The decisions need to be announced at the October MWC Board meeting.

7. Public Forum arrangements. The president distributed a memo from Kathy Jo Stubblefield, requesting permission to make the decisions regarding the format and scheduling of forum participants.

MOTION: Genie May moved that Kathy Jo be allowed to use her discretion in scheduling the order in which forum candidates would speak. The motion was seconded. Discussion followed. The board’s consensus was that Kathy Jo had already been given that authority. Genie May withdrew her motion.

A second item in the memo dealt with regulating the media at the Forum. The consensus of the Board was that attempting to regulate or restrain certain members of the media was not possible or desirable.

8. Selling food at the Forum. The Board recommended serving chili, hot dogs, dessert, and drink.

MOTION: Martha Crafton moved that each department contribute $__ (by individuals or department)to purchase ingredients and that each department should furnish two (2) 9 x 13 sheet cakes. The motion was seconded and passed.

The president asked for volunteers to cook: Martha Crafton, Virginia Randolph,and Cathy Pigg volunteered to cook. Board members will serve as hostesses.

MOTION: Martha Crafton moved that the price of the meal be set at $_ per meal. The motion was seconded and passed.

9. Collection of items for Domestic Violence Shelters. This collection on October 11 will be statewide and will be in connection with KFWC and the Kentucky governor’s wife. A sign-up sheet was distributed. Department chairwomen were asked to recruit members (30 min. or 60 min.) to hand out flyers at the Kroger store to encourage shoppers to purchase items on the flyer for the DV shelters while they are shopping. Kroger will providea collection point inside the store.

10. Listing money amounts in On-line minutes. The practice of not listing the amounts for on-line copy of minutes
will be continued.

11. Departmental Reports. The president suggested that the departmental chairwomen complete the program forms immediately after their meetings to be sure of details. Also, she asked that members be reminded to record their volunteer hours and their contributions. Note that the Monthly Special Cause collections will switch the Veterans Project and Merryman House.

12. Payment for A/C equipment. In the August 6 meeting, the MWC Board accepted the recommendation that the A/C and heating equipment be replaced. The Board also accepted the estimate for the equipment. Now the money needs to be paid. Martha Crafton suggested that at least $___ should be left in the MWC funds.

MOTION: Martha Crafton moved that the Board leave the decision about the amount of money to be paid in advance for the equipment up to Tracey Wortham and Cathy Pigg. Also, if more funding is needed, they should contact the Board. The motion was seconded and passed.

Bobbie Weatherly, first vice-president, reminded the Board of the first General Meeting on September 25. This will be a Salad Supper. The Sigma and Zeta Departments will serve as hostesses. The speaker Diana Thomason will discuss women and finances. Bobbie asked that members be encouraged to attend and be reminded of the benefit of attending 3 out of the four general meetings: eligibility for the drawing of a paid club membership.

Judy Kelso, second vice-president, distributed the Fall Arts & Crafts contest information to the department chairwomen. She called attention to the three new categories: collaborative quilts, purses, and wearable art. Entrance forms must be in to her by September 25, and the items must be delivered to the Club House by October 20. Judging will be on October 21.

Martha Joiner, corresponding secretary, stated that she has a supply of MWC letterhead stationary. Contact her if it is needed.

DEPARTMENTAL REPORTS:

Alpha
The department had a luncheon meeting recently and recruited possible members.

CA
The department met in August and heard Debbie Danielson, director of the Murray Art Guild. The department will sell pecans as a fundraiser. Jo Crass volunteered to sell MWC Centennial glasses at the October 25 Bazaar.

Delta
The department has three new members. Bill Call will be the speaker on September 10. He will discuss disaster preparation.

Sigma
Renee Buckingham reported that the information for “Breakfast with Santa” December 12, 9:30 - 11:30 a.m. should be added to the Yearbook.

COMMITTEES: STANDING AND SPECIAL

Cookbooks
Martha Crafton stated that she had nine boxes of cook-books remaining. She added that if MWC could sell these books $____ could be added to the bank balance. The Board agreed to give a cookbook to the Drs. Dunn, Murray State University’s president and his wife. Jo Crass offered to sell cookbooks at CA Bazaar.

Membership
Gay Evans reported that she is revising the MWC informational brochure.
Women’s & Children's Health
Contact Sally DuFord about joining MWC’s Heart Children’s Health Walk team for the walk on October 18.

Governor Pat Harrington reported that 59 women attended the First District Summer Workshop. She presented a check for $___ to the treasurer.

Advisory Tracey stated that the air conditioner has been replaced,the dead trees removed and others trimmed. She recommended that two shrubs be removed and replaced and that three overgrown holly trees be replaced.

MOTION: Sandra Whittenberg moved that the dead shrubs and overgrown holly trees be removed and be replaced with appropriate shrubs. The motion was seconded and passed.

Tracey said that she had placed odds and end from cleaning the closet one one of the downstairs tables. She recommended that department chairs identify the items that still used so that they can be stored orderly.

MOTION: Martha Crafton moved that the Board give Tracey permission to dispose of items not claimed by the departments.The motion was seconded and passed.

New Opportunity School: Martha Crafton suggested that clothing sent to Berea be carefully chosen before sending.

The meeting was adjourned at 8:30 p.m.

August's Executive Board Meeting

noreply@blogger.com (Lilia Murray) — Wed, 13 Aug 2008 20:47:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 4, 2008

The Executive Board of the Murray Woman’s Club met on August 4, 2008. The meeting was called to order by President Cynthia Barnes at 6:35 p.m. Preceding the formal Board meeting was an orientation session at 6:00 p.m.for the new officers of the ten departments of the Club.

The president asked Virginia Randolph, recording secretary, to call the roll. Nineteen members were present, with all departments represented. The minutes of the July 7, 2008, Board meeting were approved without corrections and were filed for record.

In the absence of Martha Joiner, corresponding secretary, the president read the following letters:
1. Letter from the Calloway County Red Cross thanking MWC for the donation of the use of the club house for their Tea Party
2. “Thank You” note from Governor Pat Harrington expressing appreciation for the support from MWC for the 1st District Summer Conference

Martha has sent cards to Kay Ray, Nettie Bennett, and Mary Ellen Pfost, and a special “thank you” letter has been sent to Allie Potter.

OFFICERS’ REPORTS:
Cynthia Barnes, president, commended the Murray Woman’s Club for their participation in the workshop. Twenty-eight Club members attended. The president dealt with the following issues:

1. Storage of records of minutes and yearbooks. She has inventoried the holdings at Pogue and found the following catalogued: Board Minutes: 1940-46; 1947-Nov. 1985; Jan 1986-June 1986; Aug. 1986-Dec. 1986. Yearbooks listed are from 1915-1990; 1991-1995. Missing are minutes for the years after 1986, as well as those for Dec.1985 and July 1986.

2. The current Press Book has been placed at Pogue Library.

3. Storage Cabinets. The president asked for a report from Tracey Wortham. Tracey stated that the buffet storage cabinet was purchased by Creative Arts and houses their materials. The built-in cabinets are being used for storage of items from past projects by the Alpha Department and others. Marlene Beach has the keys for these cabinets because the Alpha Department had the locks installed.

The Board decided to delay making a decision on the purchase of a fireproof filing cabinet. There was consensus that the keys to the built-in cabinets should be given to the MWC president.

MOTION: Barbara Brandon moved that the Centennial glasses be sold at 4 for $__. The motion was seconded and passed. Anyone interested in purchasing these glasses should contact Cynthia Barnes.

4. Flowers for Dimple’s son. Flowers were purchased. The funeral will be at 1 p.m. on Tuesday.

5. Changing “chairman” to “chair” in by-laws,minutes, and general usage. There was no consensus on this proposal.

6. GFWC-SER Conference will be held October 31-November 2 in Knoxville, TN.

Bobbie Weatherly, first vice-president, announced that the first General Meeting will be September 25 at 6:00 p.m. The topic will be finances for women, and the speaker will be Diana Thomason. Hostesses will be announced later.

Bobbie also mentioned that she would like to work with the Membership Committee chairwoman because of the correlation between recruitment and retention. Gay Evans agreed with her, and the two of them will meet.

Judy Kelso, second vice-president, reported that the complete information for the Arts & Crafts contests will be given out to the department chairwomen at the next board meeting. She did announce three new categories: purses (original construction), collaboration quilt (2 or more people); counting cross stitch items. Applications should be turned in to her by October 1. The completed items should be brought to the MWC Club House on Monday October 20 between 4 and 6 p.m. to be judged on October 21, 2008.

In the absence of Cathy Pigg, treasurer, the president read the financial report and asked for questions. The Beginning Cash Balance on July 1, 2008, was $____. Receipts were $____; Disbursements were $____. The Ending Cash Balance on July 31, 2008, was $____.

DEPARTMENTAL REPORTS:

Alpha

The department held a reception for GED graduates. They are planning a preseason party in August for prospective members.

The department will finalize plans for the Bazaar beginning with their first meeting.

Delta

Dr. Tish Allen will be the speaker at their luncheon meeting on August 13.

Garden

The department will meet at 9:30 a.m. at the MSU Greenhouse class-room for their August meeting. Dr. Pat Williams will be speaking.

Kappa

The women have begun planning for the “Tour of Homes.”

Music, Sigma, Theta, and Zeta

They reported that they would be meeting in September and anticipated interesting programs.

FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the Murray Woman’s Club women for their help with the First District Workshop.

STANDING COMMITTEES:
Legislative No new information on scheduling. A report will be given at the next meeting.

Advisory Tracey Wortham enumerated the repair projects needed at the Club House.
1. New air conditioners and furnaces. Estimated cost $___. Jim McBee suggested paying for 1/2-- 2/3 cost of equipment by September 30 and that he would work with club on labor cost.

MOTION: Pat Harrington moved that the club replace the air conditioners and furnaces as suggested by Jimmy McBee and that the club order the equipment and pay as he has stated, without taking out a loan. The motion was seconded and passed.

2. Tree removal and trimming. Dan Duncan’s estimate is $___.

MOTION: Martha Crafton moved that MWC hire Dan Duncan to take care of the tree trimming and removal of dead trees.

3. Tracey requested that she be issued a Debit Card to pay for Club House expenses.

MOTION: Barbara Brandon moved that MWC authorize a Debit Card for Tracey. The motion was seconded and passed.

4. Storage and fire hazard. Tracey said that she plans to clean out the storage closet and shelves. She asked that department members be prepared to identify their items and to plan for their removal.

In another matter regarding the upkeep of the Club House, Barbara Brandon stated that David Proctor (who refurbished the downstairs area) would be willing to maintain the tile floor downstairs for $___ a month. No action was taken on this issue.

SPECIAL COMMITTEES:

Women and Children’s Health

Sally DuFord discussed two programs relating to heart health.
1. “Shop for a Cause” a $___ savings pass, good all day September 20 at Macey’s. The pass can be purchased at maceys.com/heart.org .

2. American Heart Association Heart Walk on Saturday, October 18.
a. Do we field one team (a club team) from MWC?
b. Or do we field just a departmental team?
c. Do we even wish to participate?

MOTION: Sandra Whittenberg moved that MWC have a club team for the Heart Walk. The motion was seconded and passed.

There was no further business. The meeting adjourned at 8:05 p.m. The next
Board meeting will be August 25 at 6:30 p.m.

July's Executive Board Meeting

noreply@blogger.com (Lilia Murray) — Mon, 28 Jul 2008 17:39:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting
July 7, 2008

The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.

The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.

In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg.

Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000, Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.

2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $__. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.

3. GFWC Convention Report. Callie Wilson, Murray High School, was the state's entry to the international contest. Pat Harrington wrote the winning report for Kentucky's entry in safety.

4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $__ each.

5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.

6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00p.m. on August 4 prior to the regular board meeting. Department chairwomen should bring their report binders.

7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.

8. Murray Main Street Donation. Tabled.

9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Citizen of the Year.

MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.

l0. Eligibilityfor Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member or as an Honorary member. Any member overlooked will be honored the following year.

11. Chamber of Commerce Guide. The opportunity to advertise was declined.

In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $____. The Receipts were $____, and the Disbursements were $____. The Ending Cash Balance on June 30, 2008, was $____.

Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diane Tomlinson will present the program “Finances for Women.” The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later.

Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.

DEPARTMENTAL REPORTS:

Alpha
Genie May stated that the programs for the year will emphasize “Going Green.” All meetings will be open to MWC members of other departments.

Creative Arts
Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $___ to scholarships, $___ to United Way, and $___ to “Relay for Life.”

Delta
Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 a.m. All speakers will deal with health issues.

Garden
Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.

Home
Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a “brown bag luncheon.” Their fundraiser will be in November, and the Tea-party/Fashion Show will be in April

Music
Bobbie Weatherly said that all the programs will be music-related.

Zeta
Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss “Identity Theft.”

Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $____. The store will deliver it. The matter will be discussed further at the next meeting.

In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.

STANDING COMMITTEES:

Legislative
Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.

MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed.

Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.

Advisory
Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.

GOVERNOR:

Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12.

The meeting was adjourned at 8:20 p.m.

May's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Mon, 28 Jul 2008 16:16:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Minutes
May 5, 2008

The Executive Board of the Murray Woman’s Club met on Monday May 5, 2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the Roll. All departments except Home were represented.

The minutes of the April 2008 meeting were approved and filed for record.

OFFICERS’ REPORTS

Tracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.

Other items of business dealt with by the president were the following:

1. Resignation of Gale Vinson, incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.

2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.

3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.

4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.

5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.

MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall. The motion was seconded and carried.

6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.

The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.

Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.

In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.

Cynthia Barnes, second vice-president, said that she had mailed in MWc’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.

Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. the girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.

Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $____; Receipts were $____ and Disbursements were $____. The Ending Cash Balance on April 30,2008, was $____.
Cathy said that she has received $__ from the Thetas to help on the purchase of a file cabinet for MWC’s records.

At this point, Barbara Brandon stated that the Zetas have voted $___ toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.

There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a “deep cleaning.”

NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.

DEPARTMENT REPORTS:

Alpha
Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be “going green.”

CA
Freda Steely said the department had elected officers and donated to“Relay for Life.”

Delta
Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program. Deltas raised $____ for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.

Garden
Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.

Kappa
Cathy Pigg reported that the Evening of Chocolate raised $____-$____ for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.

Music
Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table maybe reserved. The report on “Relay for Life” : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.

Sigma
Tracey announced the upcoming tea party for the Red Cross.

Theta
Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $__ each for CCHS and MHS Project Graduation.

Zeta
Barbara Brandon reported several money gifts:$___ to Big Brothers /Big Sisters; $__ each for CCHS and MHS Project Graduation; $__ to Music Department’s “Relay for Life” team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.

Martha Crafton announced that the cookbooks are selling (doing well enough).

Pat Harrington was not present because of illness. Her report was distributed and filed.

The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.

The meeting adjourned at 7:25 p.m.

April's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Mon, 28 Jul 2008 15:52:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Minutes
April 7, 2008

The Executive Board of the Murray Woman’s Club met on April 7, 2008, at the Club House. Before the meeting was called to order, President Tracey Wortham introduced Mary Reding from the Murray State Students for Life. Ms. Reding stated that the new organization in cooperation with Life House is organizing the first annual March for Life of Murray. She invited members of the Murray Woman’s Club to join in the March. The opening ceremony will be held at 10 a.m. on April 26, 2008 at Roy Stewart Stadium parking lot.

Following the presentation by Ms. Reding, President Tracey Wortham called the business meeting to order at 6:40 p.m. Seventeen members were present, with all departments except Theta and Zeta represented. The minutes of the March 3, 2008, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Martha Joiner, corresponding secretary, stated that she had sent cards to Merryman Kemp, whose father died, and to Joanne and Perry Cavitt for their 60th wedding anniversary. She was asked to send a card to Max Brandon, who is presently in the Murray Calloway County Hospital.

Tracey Wortham, president, congratulated the elected officers for the 2008-2010 Executive Board. They are:

Gale Vinson, president;

Cynthia Barnes, first vice-president;

Bobbie Weatherly, second vice-president;

Virginia Randolph, recording secretary;

and Cathy Pigg, treasurer.

These new General Club officers, as well as all department chairwomen, will be installed at the May General Meeting by Governor Martha Crafton.

The following items of business were dealt with:

1. Monthly Club Collection. For April it will be books and miscellaneous items for the public library. In May aluminum cans for WATCH will be collected.

2. Eldercare. Joanna Thomas (767-2158) is the contact person. The Zetas volunteered for the Spring Creek activity in April, and the Thetas and the Thetas will be the May volunteers.

3. Big Brothers/Big Sisters. The president said that the campaign continues and asked that contributions be sent directly to her so that the Club can be credited for that amount.

4. Yearbooks. Tracey stated that current department chairs need to get the information together for the yearbook: programs, hostesses, officers, members’ contact information. That information should be ready to give to Sondra Rice as soon as possible. The deadline will be June.

Gale Vinson, first vice-president, thanked the Alpha and Theta Departments for hosting the March General Meeting. She announced that the next General meeting will be May 22, 2008, at 6 p.m. Gale reminded the Board that this meeting is the Memorial Service for members who died within this Club year. She asked the department chairs to list members to be honored. The Thetas will honor Jan Hough. Gladys Jarrett, who was an honorary member, will also be honored. The service will begin at 6:00 p.m. Following the service, there will be a Salad Supper and the installation of incoming officers. The Salad Supper will be potluck. Hosting will be the Garden Department. The Zetas will decorate upstairs, and the Sigmas will decorate downstairs.

Speaking as the representative of the MWC (Music Department) Relay for Life team, Gale thanked the Board for the use of the clubhouse for the “Yard Sale.” She said that the team cleaned the upstairs area after the sale was over.

Cynthia Barnes, second vice-president, announced that the deadline for entering the General Club Calendar Contest will be May 1. Only 1 local club entry can be chosen and submitted by each club to the next round of competition. She asked that members be encouraged to submit photographs for the MWC local contest.

As Legislative Chair, Cynthia reported that helpers are needed to fill the snack sacks for the Primary election workers. The group will meet on Monday night, May 19, at the Clubhouse. The time will be announced later.

Cathy Pigg, treasurer, stated that the Beginning Cash Balance for March 2008 was $____. Receipts were $____ and Disbursements were $1,461.53. The Ending Cash Balance for March was $____. She encouraged members to use the Kroger Cards which benefit the Murray Woman’s Club.

DEPARTMENTAL REPORTS:

Alpha
The reception for the Character Counts Awards will be at the Murray in Motion Fitness Fest on May 20. In May, the department will award the first Lois Pharris nontraditional-student $___ scholarship.

CA
The department donated a MWC cookbook to the public library.

Delta
The department donated $___ to Big Brothers/Big Sisters. They and the

Sigma
The department is sponsoring the Hospice Luncheon on April 24. Tickets are $__.

Garden Members
They are still selling floral saddles. They are also working with their beautification of the parks project.

Home
The department donated $__ to Big Brothers/Big Sisters, $__ to Murray High School and $__ to Calloway County High School for Project Graduation, and $__ for a book in memory of Jenny Lee Carmichael.

Kappa
The “Evening of Chocolate Delight” will be at the Clubhouse on April 24 from 5:30 to 7:00 p.m. Tickets are $_, and proceeds will go to CASA. Also, the department gave $___to each high school (Murray and Calloway County) for their Project Graduation.

Music
May Fest, the Music Department fundraiser, will be on May 20 at 6:30 p.m. at the Clubhouse. There will be dinner and entertainment by the department’s chorus for a minimum donation of $_.

Sigma
The department is working on the Hospice Luncheon.

Governor’s Report:
Martha Crafton, first district governor, reported that 9 members have signed up to go the KFWC convention.

RE: MWC cookbooks. Martha stated that the cookbooks are still available. So far, sales are good.

She added that an MWC cookbook had been presented to the president and CEO of the national Girl Scouts at the recent Girl Scouts’ reception for Murray’s Leaders.

COMMITTEE REPORTS:

Advisory
Pat Harrington reported that repair work on the outside patio lights has been completed. The rock wall is scheduled to be repaired. Work has also been done on window area near the stairs and kitchen ceiling tiles.

The next MWC Executive Board meeting will be on Monday, May 5, at 6:30 p.m.

The meeting was adjourned at 7:30 p.m.

May 3, 2008 Executive Board Minutes

noreply@blogger.com (Murray Womans Club) — Wed, 23 Jul 2008 03:54:00 +0000

MURRAY WOMAN’S CLUB
Executive Board MinutesMay 3, 2008
The Executive Board of the Murray Woman’s Club met on Monday May 3,2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the roll. All departments except Home were represented.The minutes of the April 2008 meeting were approved and filed for record.
OFFICERS’ REPORTSTracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.Other items of business dealt with by the president were the following:
1. Resignation of Gale Vinson,incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.
2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.
3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.
4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.
5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall.The motion was seconded and carried.
6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.
Cynthia Barnes, second vice-president, said that she had mailed in MWC’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. The girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.
Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $---; Receipts were $--- and Disbursements were $---. The Ending Cash Balance on April 30,2008, was $---. Cathy said that she has received $50 from the Thetas to help on the purchase of a file cabinet for MWC’s records. At this point, Barbara Brandon stated that the Zetas have voted $250 toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a "deep cleaning."NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.
DEPARTMENT REPORTS:Alpha Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be "going green."
CA Freda Steely said the department had elected officers and donated to "Relay for Life."
Delta Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S. (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program.
Deltas raised $3800 for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
Garden Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.
Kappa Cathy Pigg reported that the Evening of Chocolate raised $1200-$1300 for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
Music Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table may be reserved.
The report on "Relay for Life" : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
Sigma Tracey announced the upcoming tea party for the Red Cross.
Theta Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $25 each for CCHS and MHS Project Graduation.
Zeta Barbara Brandon reported several money gifts:$100 to Big Brothers /Big Sisters; $25 each for CCHS and MHS Project Graduation; $25 to Music Department’s "Relay for Life" team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new VP Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.
Martha Crafton announced that the cookbooks are selling (doing well enough).Pat Harrington was not present because of illness. Her report was distributed and filed.The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.The meeting adjourned at 7:25 p.m.

Respectfully submitted,Virginia Randolph, with the assistance of Cynthia Barnes

July 7, 2008 Executive Board Meeting Minutes

noreply@blogger.com (Murray Womans Club) — Wed, 23 Jul 2008 03:17:00 +0000

MURRAY WOMAN’S CLUB
Executive Board Meeting July 7, 2008
The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.
OFFICERS’ REPORTS:Cynthia Barnes, president, dealt with the following items of business:
1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg. Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000,Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.
2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $10. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.
3. GFWC Convention Report. Callie Wilson, Murray High School 1st place in the Poetry competition. Other MWC awards: Membership, Safety,Legislative/Public Policy, and Lifelong Learning.
4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $13 each.
5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.
6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00 p.m. on August 4 prior to the regular board meeting. Department chair-women should bring their report binders.
7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.
8. Murray Main Street Donation. Tabled.
9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Community Award.MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.
l0. Eligibility for Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member, or as an Honorary or Associate member. Any member overlooked will be honored the following year.
11. Chamber of Commerce Guide. The opportunity to advertise was declined. In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $---. The Receipts were $---, and the Disbursements were $---. The Ending Cash Balance on June 30, 2008, was $---. Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diana Thomason will present the program "Finances for Women." The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later. Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.
DEPARTMENTAL REPORTS:
Alpha Genie May stated that the programs for the year will emphasize "Going Green." All meetings will be open to MWC members of other departments.
CreativeArts Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $520 to scholarships, $100 to United Way, and $100 to "Relay for Life."
Delta Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 p.m. All speakers will deal with health issues.
Garden Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
Home Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a "brown bag luncheon." Their fundraiser will be in November, and the Tea-party/Fashion Show will be in AprilMusic Bobbie Weatherly said that all the programs will be music-related.
Zeta Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss "Identity Theft."
Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $499.99. The store will deliver it. The matter will be discussed further at the next meeting.In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.
STANDING COMMITTEES:Legislative Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed. Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.
Advisory Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
GOVERNOR: Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary

November's Executive Board Minutes

noreply@blogger.com (Lilia Murray) — Tue, 15 Jan 2008 19:31:00 +0000

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008

The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $____ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC local) should be brought to the December meeting.

11. December Board Meeting.

MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo,lotion, soap, stationery, photo albums,socks,games,gift certificates,panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.

Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/heating system will be $_____. The Beginning Cash Balance for October 1, 2008, was $_____. Total Income for October was $_____ and Disbursements were $_____.The Ending Cash Balance on October 31, 2008, was $_____. Outstanding Expenses are $_____ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe Pat James show at 11 a.m. to do the same.

DEPARTMENT NEWS IN BRIEF:

Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.

Creative Arts:
Sold $___ in pecans at their Bazaar in October and made$___ from the Bazaar.

Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December.

Garden:
Plans a holiday decorating program for December.

Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m. Special baskets will be auctioned.

Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $__ tickets at door will be $__. Three homes will be on the tour. Also, one new member reported.

Music:
Held a special music program at last meeting and also had several members who attended the last concert of the MurrayCivic Music Association that same night. Purse sale on November 1, made $___.

Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.

Theta:
Plans are underway for a Tea Party and Membership Drive.

Zeta:
Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and
Susan Vied. Sina Richardson’s husband, Bethel, died.

COMMITTEES: APPOINTED AND SPECIAL

Legislative:

Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $250 check to the treasurer, adding that she had received it from the Whitfield
Campaign because the congressman could not be at the Forum.

Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

Advisory
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.

Dec 3, 2007 Executive Board Minutes

noreply@blogger.com (Murray Womans Club) — Mon, 07 Jan 2008 20:40:00 +0000

MURRAY WOMAN’S CLUBExecutive Board MinutesDecember 3, 2007
The Executive Board of the Murray Woman’s Club met on December 3, 2007, at 6:30 p.m. Nineteen members were present, and all departments were represented.The minutes from the November 5,2007, meeting were approved without correction and filed for record.
President Tracey Wortham announced that the business meeting would be brief because the guests from the Murray Girls’ Home were expected about 7:00 p.m. She stated that any business not completed before the arrival of the guests would be completed after they had left.
OFFICERS’ REPORTS:The president reported that the new cookbooks have arrived and that two boxes had been sold at the Christmas Open House. She added the club has sold $--- of cookbooks. Josh Reynolds helped unload the cookbooks. Tracey suggested that a thank-you note be sent to him.
Tracey said that an e-mail has been received from WKMS, asking if MWC would be interested in participating in the spring phonathon.MOTION: Martha Crafton moved that MWC not participate in the phonathon this year. The motion was seconded and passed.
The president also reported that KFWC has dropped the Newcomer of the Year and Volunteer of the Year awards. Only the Club Member of the Year will remain. She asked if the Board wished to retain the Newcomer and Volunteer awards and make them within our own club.
MOTION: Martha Crafton moved that MWC keep the Newcomer and Volunteer of the Year awards and award them internally. The motion was seconded and passed.Tracey stated that MWC must send the name of the Club woman nominee to KFWC in January. The departments were asked to select their nominee and to present a background statement about that nominee at the January Board meeting.
She asked that reports on programs, volunteer hours, and donations be given to her as soon as possible.The president announced that items for Needline will be the Club collection for January. Three more items of business were dealt with.1. Kroger Cards: Each department received 3 cards. Money from sales and leftover cards should be brought to the January Board meeting.2. Eldercare: Volunteers are needed for mail & newspaper delivery at Spring Creek Health Care, 2:30-3:30 p.m. each Thursday and Friday. Volunteers signed are: December, Garden; January, Alpha; February, Theta; March, Creative Arts.3. The profit from the Heritage Ball was $---.
MOTION: Barbara Brandon moved that MWC send Josh Reynolds two tickets to the local movie theater in appreciation for his help with cookbooks.The motion was seconded and passed. [NOTE: order of action taken]
Gale Vinson, first vice-president, thanked the board members and all department members for helping with the Christmas Open House.
Cynthia Barnes, second vice-president, asked the Board to remind their department members that the deadline for entries in the Short Story/Poetry Contest is January 7. She has already made arrangements to collect entries from the school students.
Cathy Pigg, treasurer, reported that $--- was paid on the loan at Murray Bank. The remaining balance on the loan is $---. Profits from the Heritage Ball will be applied to this loan balance. She stated that the Beginning Cash Balance on November 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance on November 30, 2007, of $---. Cathy thanked the department chairs for getting their reports to her so promptly.
DEPARTMENTAL REPORTS:
Alpha: The department gave $160 to bring local soldiers home for Christmas. A special speaker at the February 16,2008, meeting will be Dr. Withrow, director of the Heart Center at Western Baptist Hospital. This will be an open meeting; all are invited to the 9:30 a.m. presentation.
Home: The members packed 365 items of clothing for the New Opportunity School collection.
NOTE: Martha Crafton announced that she will be going to the Veterans’ Hospital in Nashville to deliver the items collected.
***The meeting was adjourned temporarily for the gift-giving, carol singing, and refreshments for the guests from the Girls’ Home.
The business meeting was resumed at 8:10 p.m.
Kappa: The Tour of Homes will be Sunday, December 9, from 1-4 p.m. Tickets may be purchased for $8 at any of the homes on the tour.
Sigma: Breakfast with Santa will be Saturday, December 8, from 9:30 -11:30 a.m.
Theta: Becky Rutledge will be the new co-chair.
COMMITTEE REPORTS:Advisory Pat Harrington reported on the expenses incurred at the Club House: trimming trees, cleaning and attaching gutters.
Meeting adjourned at 8:20 p.m.
Dates to remember:
Executive Committee Meeting Monday, January 7, 6:30 p.m.
Clubwoman Short Story/Poetry Entry deadline January 7